What Is Construction Scheduling Software?

The term construction scheduling software describes digital solutions that help you make construction schedules via construction project management tools such as Gantt charts, project calendars, to-do lists and dashboards.

Construction scheduling tools should enable you to assign project tasks to your construction site crew, track their work hours and daily progress and log any events or issues.

However, there are many different alternatives, each with unique features and functionality—which is why we reviewed and ranked the best construction scheduling software out there.

What Features Make the Best Construction Scheduling Software?

Before we learn about the best construction scheduling software for 2026, let’s review the project management tools and key features any construction project management software should offer. To pick the best construction scheduling software, we looked for the following features.

• Gantt charts: Gantt charts visually map construction activities over time, showing sequencing, dependencies and milestones, enabling teams to coordinate trades, track progress, anticipate conflicts and communicate schedules clearly across stakeholders.
• Task management tools: Task management tools help identify project tasks and durations, allowing teams to assign work to specific individuals and maintain accountability throughout the construction schedule.
• Task dependency mapping: Task dependencies define the logical order of construction activities, preventing crews, materials and inspections from overlapping incorrectly while reducing delays, rework and idle time.
• Critical path analysis: The critical path of a construction project identifies the longest sequence of dependent tasks, highlighting activities that directly affect completion dates so teams can prioritize resources and avoid schedule slippage.
• Work breakdown structure: A work breakdown structure organizes construction scope into manageable deliverables and tasks, improving estimating, sequencing and accountability while ensuring nothing critical is overlooked.
• Project variance tracking: By comparing planned versus actual dates, durations and costs, variance tracking exposes schedule issues early and helps teams adjust sequencing before delays escalate.
• Project progress tracking: Accurate progress tracking reflects real completion levels across activities, supporting reliable schedule updates, realistic forecasting and smoother coordination between trades.
• Collaboration & permissions: Defined roles and permissions keep schedule updates controlled and traceable, allowing multiple stakeholders to collaborate safely without compromising data integrity.
• Resource management tools: Resource management tools allocate labor, materials and equipment effectively while monitoring utilization and availability throughout project execution.
• Project planning & scheduling tools: Construction scheduling software should support planning tools such as Gantt charts, kanban boards, punch lists and project calendars.
• Project tracking tools: Project tracking tools like real-time dashboards help monitor team performance and ensure task due dates are consistently met.
• Project reporting tools: Reporting features provide regular project status updates, keeping stakeholders informed and supporting timely decision-making.
• Cost management tools: Cost management features such as timesheets, dashboards and budget baselines help track expenses and control construction project costs.
• Cost & schedule integration: When costs are tied directly to scheduled activities, teams can understand how timing changes affect budgets, cash flow and overall financial performance.
• Mobile app: Choose a construction scheduling program with a mobile app so crews can update tasks and log hours directly from the construction site.

2026 Best Construction Scheduling Software Rankings

Many products on the market sell themselves as the go-to construction scheduling tool for the construction project manager. But how do they measure up to the task?

We’ve thoroughly reviewed different types of construction scheduling tools, including:

• Construction job scheduling software
• Construction employee scheduling software
• Construction resource scheduling software
• Contractor scheduling software
• Commercial construction scheduling software
• Residential construction scheduling software

1. ProjectManager

ProjectManager is online project management software that can be used anywhere and by anyone. Of course, this is a benefit to construction scheduling, where work occurs on-site and among multiple teams.

Beyond that, the suite of tools featured offers a means to control every aspect of the construction planning, from organizing tasks, costs and resources to linking dependent tasks and setting milestones to break the larger project schedule up into more manageable bits. That’s in addition to the larger construction project management of construction project planning, construction vendor management, construction cost management and more. Plus, unlike some other online construction scheduling software options on this list, ProjectManager offers a free 30-day trial to try it out for yourself.

Schedule With Gantt Charts

For example, ProjectManager has an online Gantt chart tool that’s a visual timeline of the project, with tasks represented by a start date and end date. The duration of the task is indicated by a line, which can be easily edited by simply dragging and dropping when and if there’s a schedule change.

Use the online Gantt chart to assign tasks to individuals on the team, identify task dependencies and track the critical path tasks of your projects. They can then collaborate at the task level, leaving comments and adding relevant documents and images directly to the task. If any of those tasks are dependent on another being completed before they can begin, the construction project manager can link them, preventing bottlenecks and leaving your crew idle.

Track Your Resources

Another aspect of construction schedule software that is complex is resource management. Construction requires many different skill sets working together throughout the many phases of the project, and ProjectManager makes it easy to coordinate moving parts with resource scheduling features that chart availability, skillset, cost and allocation of the various workforce and materials. All of this occurs in real time, so the pieces come together as you need them.

Streamline Payroll

Once you’ve scheduled the work, you can track your crew and streamline the payment process with timesheets that track the hours your team works, whether in the office or on-site. Timesheets can be updated and submitted anywhere for easy review by managers, who can approve with a keystroke. Plus, all your files are uploaded online, where they can be accessed when needed.

Given all these amazing features at a low price point, it’s clear that ProjectManager is the heavyweight champ of construction project management software. Click here to start a 30-day free trial!

Pros and Cons of ProjectManager as a Construction Scheduling Software

ProjectManager Pricing

• Team: $14.00 user/month
• Business: $26.00 user/month
• Enterprise: contact sales for a custom quote

ProjectManager Reviews

• G2 review: 4.4 / 5
• Capterra review: 4.1 / 5

Highlighted User Reviews

• “ProjectManager works very well with both large and small-scale projects. Being able to use this with anything from a project involving only two members of staff, to hundreds, has been invaluable.” Peter W – from Capterra
• “We used to manage our projects, resources, and reporting in different systems. Enter ProjectManager. We have consolidated systems and work more efficiently.” Jeffrey M – from Capterra
• “Having the full scope of activities and who is responsible to do it, plus the time tracking is excellent.” Flavio M – from G2
• “It has an excellent accounting system capable of calculating the time that a person has used to develop a task that was assigned to him, I like being able to collaborate with all my colleagues in the Finance sector through ProjectManager.” Jesus C – from G2
• “The UI of the application is user-friendly, and it helps to identify what we are looking for with minimal effort.” Pavan H – from G2

2. Procore

Procore is a comprehensive, cloud-based construction management platform that centralizes project controls, documentation, collaboration, field workflows, budgets, and scheduling. It’s widely used by medium and large general contractors to manage all phases of construction from pre-bid to close-out.

As a construction scheduling tool, Procore provides basic to intermediate scheduling features through Gantt charts, calendar views, and real-time updates. However, its scheduling capabilities are not as deep or specialized as dedicated schedulers — advanced CPM analysis, resource leveling, and rich variance tracking are limited or reliant on external imports (e.g., Microsoft Project, Primavera). Overall, it’s functional but not construction scheduler-grade.

Related: Best Procore Alternatives: Paid & Free Options Ranked

In general terms, Procore has a steep learning curve, a complex interface, and high cost. Users often find it better suited for larger firms than smaller contractors, and some core scheduling controls feel basic or under-developed.

We’ve also reviewed the best Procore alternatives in case you’d like to learn more about Procore and software that offers similar construction project management features.

Pros and Cons of Procore as a Construction Scheduling Software

Procore Pricing

• Contact sales for a custom quote

Procore Reviews

• G2 review: 4.6 / 5
• Capterra review: 4.5 / 5

Highlighted User Reviews

• “Procore is the king of remote working especially for administrative tasks.” Andy G – from Capterra
• “User friendly and easy to navigate with little to no training.” Sienna W – from Capterra
• “I enjoy the Procore Learning Center, which helps me when I am unsure of how to start or edit a task in Procore.” Olivia E – from G2
• “We use Procore daily and it makes management of a project so much easier.” Lise B – from G2

3. BuilderTrend

BuilderTrend is a cloud-based construction project management platform for home builders, remodelers, and specialty contractors. It combines scheduling, financials, client communication, daily logs, and project documentation to streamline planning and execution from bid to close-out.

Related: Best Buildertrend Alternatives: Free & Paid Options Ranked

As a construction scheduling tool, Buildertrend delivers basic to intermediate schedule management with linkable task dependencies, critical path visualization, templates, and multi-view (Gantt/Calendar) functions. However, it lacks many advanced scheduling capabilities like full dependency types, deep variance analytics, multi-project resource visibility, and robust baseline/actual comparisons, all of which which are important for most construction firms.

Users frequently report Buildertrend’s scheduling and interface can be complex, unintuitive, and hard to learn, with repetitive manual input required for schedules and tasks. It’s often expensive for smaller contractors, and subcontractor engagement can be limited by account access barriers

Pros and Cons of Buildertrend as a Construction Scheduling Software

BuilderTrend Pricing

• Contact sales for a custom quote

BuilderTrend Reviews

• G2 review: 4.2 / 5
• Capterra review: 4.5 / 5

Highlighted User Reviews

• “Buildertrend has been a very helpful solution for our construction business.” Janelle B – from Capterra
• “Very easy to keep track of various different elements throughout construction.” Brandi G – from Capterra
• “I love that Buildertrend is a one stop shop for everything building related.” Paige M – from G2
• “What I love most about Buildertrend is how user-friendly it is.” Antonio C – from G2

4. CoConstruct

CoConstruct is a cloud-based construction project management platform built primarily for custom home builders and remodelers. It combines estimating, budgeting, scheduling, selections, client communication, and basic field tools to help residential teams plan and manage projects from pre-construction through completion.

As a construction scheduling software, CoConstruct provides basic scheduling functionality suitable for residential projects with straightforward timelines and few dependencies among tasks. It offers Gantt-style schedules and task sequencing but it lacks advanced CPM logic, baselines, variance analysis, resource scheduling depth, and multi-project portfolio-level scheduling capabilities.

Common user feedback highlights a dated interface, limited flexibility, and a learning curve for new users. CoConstruct is often described as expensive for its feature depth, better suited to small residential builders, and not ideal for complex or large-scale construction projects.

Pros & Cons of CoConstruct as a Construction Scheduling Software

CoConstruct Pricing

• Contact sales for a custom quote

CoConstruct Reviews

• G2 review: 4 / 5
• Capterra review: 4.7 / 5

Highlighted User Reviews

• “I’ve truly been impressed with CoConstruct’s customer service, webinar, and coaching availability.” Sam G – from Capterra
• “I like that, once all of your templates, specs, and trade partners are populated, it is very easy to build professional looking proposals.” Becky S – from Capterra
• “Estimating and job tracking features all in one place.” Brandee V – from G2
• “The clients can see precisely what we intend to build and the materials we will utilize.” Jorge P – from G2

5. Workyard

Workyard is a construction workforce management platform focused on scheduling crews, tracking labor hours via GPS, and capturing job cost data. It’s used by contractors to assign work, oversee crew locations in real time, and connect field time and cost information back to the office.

As a construction scheduling software, Workyard provides very basic scheduling tools focused on crew assignment and workforce dispatch. It lacks formal CPM logic, advanced task dependencies, true Gantt visualization, baselines, and portfolio scheduling capabilities required for managing construction projects. Scheduling is limited to field crew planning and simple calendar views rather than professional project schedule development.

So, in conclusion, Workyard is primarily a workforce management/time tracking tool, not a full project scheduler. Users note GPS glitches and occasional accuracy issues, limited feature depth beyond labor tracking, and that scheduling functions focus on crew dispatch rather than detailed construction planning.

Pros and Cons of Workyard as a Construction Scheduling Software

Workyard Pricing

• Starter: $6.00 user/month (plus $50.00 company base fee)
• Pro: $13.00 user/month (plus $50.00 company base fee)
• Enterprise: contact sales for a custom quote

Workyard Reviews

• G2 review: 2.5 / 5
• Capterra review: 4.8 / 5

Highlighted User Reviews

• “My experience has been fine although I wish it was a bit more hands off.” Patrick D – from Capterra
• “We have loved getting onto digital timecards, and have found the direct export from Workyard to our payroll company to greatly reduce payroll errors and delays.” Sam D – from Capterra
• “GPS tracking, Geotag and Timesheet, Very basic and easy to use.” Isaac K – from G2
• “Helpful… very helpful and user-friendly” Ankita B – from G2

6. Contractor Foreman

Contractor Foreman is a cloud-based construction management platform aimed at small to mid-sized contractors. It combines scheduling, estimating, job costing, time tracking, documents, and communication tools into an all-in-one system designed to replace spreadsheets and disconnected apps.

As a construction scheduling software, Contractor Foreman delivers basic to lower-intermediate scheduling capabilities. It includes key features and tools such as Gantt charts, task dependencies, milestones, and progress tracking, but lacks the depth expected in advanced CPM tools. Features like float visualization, robust baselines, advanced variance analysis, and portfolio-level scheduling are limited when evaluated against more robust construction project management software.

Common feedback highlights a busy, outdated interface, a noticeable learning curve, and performance slowdowns on larger projects. Users frequently mention that while affordable, Contractor Foreman can feel overwhelming, with many features but limited polish, making it better suited for smaller contractors than complex projects.

Construction Foreman Pros and Cons as a Construction Scheduling Software

Contractor Foreman Pricing

• Basic: $49.00 user/month
• Standard: $105.00 per month, per 3 users
• Plus: $166.00 per month, per 8 users
• Pro: $221.00 per month, per 15 users
• Unlimited: $332.00 per month, unlimited users

Contractor Foreman Reviews

• G2 review: 4.5 / 5
• Capterra review: 4.5 / 5

Highlighted User Reviews

• “I like the interface, the ability to customize and integrate” Jessi J – from Capterra
• “My experience has been very positive. I appreciate the live chat function that is available during business hours.” Rafael V – from Capterra
• “It has made it possible to organize all processes efficiently, and the information is always up-to-date and verified.” Loyda V – from G2
• “I enjoy that it can house everything I need for my projects and has a client portal.” Kristin B – from G2

7. Trimble Unity Construct (formerly e-Builder)

Trimble Unity Construct is a cloud-based construction project management platform focused on cost control, contract management, forecasting, and project financials. It’s commonly used by contractors to manage budgets, commitments, change orders, and commercial performance across construction projects.

As a construction scheduling software, Trimble Unity Construct is not a scheduling-first tool. It excels in commercial and cost management but relies on external scheduling systems for CPM planning. When measured against the ideal construction scheduling software feature set, it lacks native CPM logic, Gantt-based schedule modeling, baselines, task dependencies, and resource-driven scheduling, positioning it as a financial companion rather than a scheduling engine.

User feedback often highlights high cost, complex configuration, and a steep learning curve. Trimble Unity Construct is best suited for large contractors with formal project controls teams. Smaller firms frequently find it overkill, especially when advanced scheduling still requires separate, specialized tools.

Trimble Unity Construct (e-builder) Pros and Cons as a Construction Scheduling Software

Trimble Unity Construct Pricing

• Contact sales for a custom quote

Trimble Unity Construct Reviews

• G2 review: 3.7 / 5
• Capterra review: 4.3 / 5

Highlighted User Reviews

• “Very good auditing tool that can help score performance on internal staff and outside consultants or contractors.” Guiseppe S – from Capterra
• “As a Construction manager, I have visibility over key metrics to support project management.” Bryan H – from Capterra
• “It helps keep all the projects very organized and you can run reports by numerous subjects , people or projects.” Alesa R – from G2
• “This software covers all the bases from documentation to project closeout as needed for a construction project.” Yash C – from G2

8. Smartsheet

Smartsheet is a cloud-based work management platform used across industries to plan projects, track tasks, collaborate with teams, and report progress. It’s spreadsheet-inspired and commonly used for general project management, operations tracking, and portfolio reporting rather than construction-specific scheduling.

As a construction scheduling software, Smartsheet offers intermediate, spreadsheet-driven scheduling capabilities but falls short of professional construction scheduling standards. While it supports Gantt charts, dependencies, and baselines, it lacks true CPM depth, float visualization, advanced resource scheduling, and construction-specific cost and variance analytics required by construction firms.

Users frequently cite a steep learning curve, performance slowdowns on large sheets, and complex licensing as drawbacks. Smartsheet can feel cumbersome for construction teams, requires heavy configuration to model schedules accurately, and is often considered expensive relative to its scheduling depth.

Smartsheet Pros and Cons as a Construction Scheduling Software

Smartsheet Pricing

• Pro: $9.00 user/month, billed annually
• Business: $19.00 user/month, billed annually
• Enterprise: contact sales for a custom quote
• Advanced Work Management: contact sales for a custom quote

Smartsheet Reviews

• G2 review: 4.4/5
• Capterra review: 4.5/5

Highlighted User Reviews

• “Smartsheet is a great platform for data visualization and project management.” Pathan I – from Capterra
• “Good for tracking projects but takes some time to learn all of the features.” Marissa P – from Capterra
• “Automation can save hours of time by automatically sending emails and reminders to ensure we meet our deadlines.” Amy S – from G2
• “Easily allows a shareable document that concurrent users can view and make live changes to.” Steven K – from G2

9. Jobber

Jobber is a field service management platform designed for small to mid-sized service and maintenance businesses. It centralizes client communication, quoting, invoicing, scheduling, and basic work planning to streamline operations, bookings, and customer interactions.

As a construction scheduling tool, Jobber is not designed for advanced schedule planning and lacks many features required by construction project managers or construction schedulers. Its schedule module focuses on calendar views and appointment management rather than Gantt charts, critical path analysis, baselines, or resource-heavy scheduling. While decent for simple job assignments, it falls short for complex project schedules.

Jobber’s scheduling is simple and appointment oriented, not project planning focused. Users commonly report limited advanced features, clunky interface for larger teams, and scaling issues as businesses grow. It’s best suited for service work scheduling, not construction CPM or resource-heavy scheduling.

Jobber Pros and Cons as a Construction Scheduling Software

Jobber Pricing

• Core: $29.00 user/month, billed annually
• Connect: $89.00 user/month, billed annually
• Grow: $149.00 user/month, billed annually

Jobber Reviews

• G2 review: 4.5 / 5
• Capterra review: 4.5 / 5

Highlighted User Reviews

• “I like it better than other CRMs because I do everything on my phone really.” Nick G – from Capterra
• “It is fine for doing exactly what the designers of the software want it to do. It’s simple to use.” Heather K – from Capterra
• “I use Jobber everyday, to keep my scheduled route the most efficient and to know where my crew will be.” Kristi S – from G2
• “It helps me keep track of client requests, send out quotes that get approved quickly, and invoice clients easily.” Eliseo M – from G2

10. B2W Software

B2W Software is an enterprise construction operations platform focused on heavy civil contractors. It specializes in estimating, field tracking, equipment management, and production reporting, helping large infrastructure and civil construction firms manage costs, crews, and operational performance across complex projects.

As a construction scheduling software, B2W is not designed as a primary scheduling tool when measured against the project scheduling features offered by most construction project management solutions. While it supports production planning and operational forecasting, it lacks CPM logic, Gantt-based schedule modeling, baselines, advanced dependencies, and portfolio-level schedule analysis expected from professional construction scheduling platforms.

Common feedback highlights that B2W has a steep learning curve, complex configuration, and enterprise-level pricing. The interface can feel dated, and the platform is best suited for large heavy civil contractors, making it impractical for smaller firms or scheduling-centric construction teams.

B2W Software Pros and Cons as a Construction Scheduling Software

B2W Pricing

• Contact sales for a custom quote

B2W Reviews

• G2 review: 4.5 / 5
• Capterra review: 4.5 / 5

Highlighted User Reviews

• “I like that the software is very user-friendly and pretty straightforward.” Diana G – from Capterra
• “Overall it’s a legacy software that new competitors will likely overtake unless Trimble (who just purchased B2W) brings it into modern times with competitive pricing.” Shane A – from Capterra
• “I was using this software to bid on projects & estimate the labor hours as well as calculate the quantities.” Vinesh S – from G2
• “B2W is great, and has saved us time and allowed us to bid more projects, thus making more money each year.” Joe P – from Capterra

11. eSUB

eSUB is a cloud-based construction management platform built specifically for specialty subcontractors. It focuses on field reporting, document control, RFIs, submittals, labor tracking, and project communication to help subs manage daily operations and contractual documentation.

As a construction scheduling software, eSUB is operational and documentation-focused, not schedule-driven. It supports task coordination and field reporting but does not provide CPM logic, Gantt-based scheduling, baselines, or advanced dependencies. Considering this, eSUB functions as a complementary field tool rather than a system for creating or controlling construction schedules.

Common feedback highlights a learning curve, dated interface elements, and limited customization. Users often note that eSUB excels at documentation and field reporting but lacks planning depth. It’s best suited for subcontractors, not teams needing robust scheduling or CPM analysis.

eSUB Pros and Cons as a Construction Scheduling Software

eSUB Pricing

• Contact sales for a custom quote

eSUB Reviews

• G2 review: 4.1 / 5
• Capterra review: 4.4 / 5

Highlighted User Reviews

• “I like eSUB for keeping track of time and progress on the job.” Patrick D – from Capterra
• “Very positive. The support team is excellent. I have only had a few issues, but they have been addressed swiftly every time.” Ron M – from Capterra
• “One platform for daily reports, field notes, RFI’s, Submittals, PO’s, CO’s & reports for tracking productivity is why we have been impressed with this software.” Tom H – from G2
• “There are multiple tabs where I can visit different areas of the project to keep track of progress and how the daily activities are going.” Robert B – from G2

12. Autodesk Construction Cloud (ACC)

Autodesk Construction Cloud (ACC) is a cloud-based construction management platform that connects design, coordination, document management, field execution, and cost controls. It’s widely used by general contractors, owners, and design teams to manage construction data across the project lifecycle.

As a construction scheduling software, Autodesk Construction Cloud provides limited, coordination-focused scheduling rather than a full scheduling engine. ACC relies on integrations and model-based coordination due to its lack of native CPM scheduling tools. So, while Autodesk Construction Cloud is a feature rich software for the larger construction management process, it lacks advanced CPM logic, baselines, deep Gantt functionality, and resource-driven scheduling, making it complementary—not a replacement—for dedicated scheduling tools.

Users frequently cite a steep learning curve, complex navigation, and high cost as drawbacks. Autodesk Construction Cloud is powerful but heavy, best suited for large organizations. Smaller teams often find it overwhelming, and scheduling gaps require external tools like Primavera or Microsoft Project.

Autodesk Construction Cloud (ACC) Pros and Cons as a Construction Scheduling Software

Autodesk Construction Cloud Pricing

• Contact sales for a custom quote

Autodesk Reviews

• G2 review: 4.4 / 5
• Capterra review: 4.3 / 5

Highlighted User Reviews

• “Great. The app is extremely intuitive so the learning curve is reduced and simple. Just looks more complicated than it really is.” Mathew H – from Capterra
• “Overall it was okay. The implementation team (3rd party vendor who sold the bundle to us) could have been better, but the product itself was overall good.” David S – from Capterra
• “I find the submittals section very helpful and intuitive when sending in shop drawings.” Carl T – from G2
• “ACC has been phenomenal for working remotely. It’s also been great for sharing content with external partners.” Jeff B – from G2

13. Buildxact

Buildxact is a cloud-based construction management platform designed for small to mid-sized residential builders and contractors. It focuses on estimating, takeoffs, job costing, scheduling, and supplier integration to help builders manage projects from estimating through construction delivery.

As a construction scheduling software, Buildxact provides basic scheduling functionality primarily intended to support residential build timelines. It offers simple Gantt-style schedules and task sequencing, but lacks the advanced CPM logic, baselines, variance tracking, resource scheduling depth, and portfolio-level visibility that project managers need in the construction industry. It is suitable for making simple project schedules, but not for complex construction planning and monitoring.

User feedback frequently mentions a learning curve, limited customization, and basic scheduling depth. Buildxact is often described as best suited for smaller residential builders, with fewer advanced features for complex projects. Pricing can feel high relative to its scheduling capabilities as teams scale.

Buildxact Pros and Cons as a Construction Scheduling Software

Buildxact Pricing

• Foundation: $199.00/month, unlimited users
• Pro: $399.00/month, unlimited users
• Master: $599.00/month, unlimited users

Buildxact Reviews

• G2 review: 4.4 / 5
• Capterra review: 4.6 / 5

Highlighted User Reviews

• “Buidxact has sped up our estimating and the templates we’ve created have made us a lot more efficient.” Shane W – from Capterra
• “I quite like the program but the reporting is very lacking so we rely heavily on XERO to do this part.” Emma L – from Capterra
• “Quoting and take offs are easy, even changing a quote when a client decides to add or change an item.” John K – from G2
• “Buildxact is easy to use and set up.” Andrew W – from Capterra

14. InEight

InEight is an enterprise construction project controls platform used mainly by large contractors and infrastructure owners. It focuses on capital planning, cost management, estimating, scheduling integration, risk, and performance controls for complex, large-scale construction programs.

As a construction scheduling software, InEight is controls-centric rather than scheduling-centric. It integrates schedules for forecasting, risk, and performance analysis, but does not function as a standalone CPM scheduling engine. While it has a feature set that works for its specific construction niche, InEight lacks native advanced Gantt modeling, full CPM authoring, deep task logic management, and hands-on schedule creation workflows expected by professional schedulers.

Common feedback highlights high cost, long implementation cycles, and a steep learning curve. InEight is built for large enterprises, not average contractors, and can feel complex and heavy. Smaller teams often find it overkill, especially if scheduling is their primary need.

InEight Pros and Cons as a Construction Scheduling Software

InEight Pricing

• Contact sales for a custom quote

InEight Reviews

• G2 review: 4.3 / 5
• Capterra review: 4.4 / 5

Highlighted User Reviews

• “The software works great for large complicated projects.” Chad O – from Capterra
• “One source of truth for a large scale project instead of multiple side lists/sheets/data that need to be compiled together.” Deniel A – from Capterra
• “InEight brings everything the site team needs, it has all kinds of different modules that are suited to all stages of the project.” Abdallah A – from G2
• “Powerful tool for cost estimating projects.” Kyle H – from Capterra

15. BuildBook

Buildbook is a cloud-based construction management platform designed for custom home builders and remodelers. It focuses on client communication, project updates, scheduling, selections, and document sharing to keep homeowners and builders aligned throughout residential construction projects.

As a construction scheduling software, BuildBook offers very basic scheduling capabilities focused on client-facing timelines rather than professional project schedule management. While it provides simple task lists and timeline views, it lacks CPM logic, advanced dependencies, baselines, variance tracking, resource scheduling, and portfolio-level scheduling required by larger construction companies.

User feedback often notes that BuildBook is too basic for serious project management, with limited customization and scheduling depth. It’s best suited for small residential builders, not complex projects, and lacks advanced controls needed as companies scale or manage multiple concurrent builds.

Buildbook Pros and Cons as a Construction Scheduling Software

BuildBook Pricing

• Contact sales for a custom quote

BuildBook Reviews

• G2 review: Not available
• Capterra review: 4.5 / 5

Highlighted User Reviews

• “I do believe they will work the issues and help to create a product that is in tune with the current market needs.” Chris K – from Capterra
• “Overall very positive experience. Very friendly, responsive, and knowledgeable staff.” Tim B – from Capterra
• “The user experience is clean, simple and easy to navigate.” Serena K – from Capterra
• “With Buildbook we have everything we need within reach in the office or on location.” Delaney H – from Capterra

16. Fieldwire

Fieldwire is a construction field management platform used primarily for task coordination, plan viewing, inspections, and punch lists. It’s designed to help field teams collaborate around drawings, issues, and daily work execution rather than manage full project schedules.

As a construction scheduling software, Fieldwire is not a true scheduling tool. It supports task assignment and due dates but lacks CPM logic, Gantt charts, baselines, dependency management, and schedule analytics. Scheduling in Fieldwire is task-centric and operational, not a system for building or managing construction schedules.

Users frequently note that Fieldwire is task-focused rather than schedule-focused, with limited planning depth. It’s often described as excellent for field coordination but insufficient for project planning. Advanced scheduling requires external tools, making Fieldwire better as a complement than a standalone solution.

Fieldwire Pros and Cons as a Construction Scheduling Software

Fieldwire Pricing

• Basic: $0.00 user/month, billed annually
• Pro: $39.00 user/month, billed annually
• Business: $64.00 user/month, billed annually
• Business Plus: $89.00 user/month, billed annually

Fieldwire Reviews

• G2 review: 4.5 / 5
• Capterra review: 4.6 / 5

Highlighted User Reviews

• “Overall I’ve been very satisfied with using Fieldwire as a field report and punch list tool.” Patrick B – from Capterra
• “Information at our fingertips is essential, and Fieldwire readily enables us to access information easily and quickly on the job site, be it from a laptop, iPad, or smart phone.” Corey K – from Capterra
• “Exporting and sharing plans with others is super easy and means you’ll never need a file sharing service to send plans.” Mike P – from G2
• “We are able to keep track of progress, materials and scheduling easily.” Shannen H – from G2

17. Microsoft Project

Microsoft Project is a professional project management and scheduling tool used to build detailed project schedules, manage tasks, resources, and costs, and apply CPM-based planning. It’s widely used across industries, including construction, for schedule-driven project control.

Related: 20 Best Microsoft Project Alternatives: Free and Paid Options

As a construction scheduling software, Microsoft Project is strong in traditional CPM scheduling but limited by its general-purpose design. It supports dependencies, baselines, progress tracking, and resource management, yet lacks construction-specific workflows, field integration, and portfolio-scale controls found in enterprise scheduling tools. Against the ideal feature set, it’s powerful but dated and siloed.

Common feedback highlights a steep learning curve, dated interface, and reliance on desktop workflows. Microsoft Project can feel rigid, expensive, and disconnected from field teams. Many users report it’s powerful but difficult to use without formal training, especially for construction-specific workflows.

Microsoft Project Pros and Cons as a Construction Scheduling Software

Microsoft Project Pricing

• Project Standard 2024: $679.99, one-time license purchase
• Project Professional 2024: $1,129.99, one-time license purchase

Microsoft Project Reviews

• G2 review: 4/5
• Capterra review: 4.4/5

Highlighted User Reviews

• “It’s a powerful tool for managing complex projects, offering detailed features like task scheduling, resource allocation, and progress tracking.” Mazhar A – from Capterra
• “The quality of MS Project output is often sufficient for the requirement of most projects.” Paul B – from Capterra
• “I love the automatically generated gantt charts and the timeline feature.” Eric B – from G2
• “It is easy to set up a project plan using templates provided in MS Project.” Alex N – from G2

18. Primavera P6

Primavera P6 is an enterprise-grade project scheduling and portfolio management tool widely used in construction, engineering, and infrastructure. It’s designed for CPM-driven planning, complex schedule modeling, and large-scale, multi-project program control.

As a construction scheduling software, Primavera P6 is one of the strongest benchmarks against the ideal construction scheduling software feature set, which can explain its expensive price tag. It excels in CPM logic, dependencies, baselines, and portfolio scheduling. However, its strengths come with trade-offs: high complexity, weak usability, limited field integration, and heavy reliance on trained schedulers, making it overkill for many teams.

Users frequently cite Primavera P6 as difficult to use, expensive, and overly complex. The interface feels outdated, training requirements are high, and productivity suffers without dedicated schedulers. It’s best suited for large infrastructure projects, not average construction teams or fast-moving environments.

Primavera P6 Pros and Cons as a Construction Scheduling Software

Primavera Pricing

The pricing for Primavera products in this blog comes from the Oracle Primavera Global Price List.

• Primavera P6 Enterprise Project Portfolio Management: $2,750.00 license price, plus an additional $605.00 fee for software update license & support
• Primavera P6 Progress Reporter: $950.00 license price, plus an additional $209.00 fee for software update license & support
• Primavera P6 Professional Project Management: approx. $2,500.00 license price, plus an additional $550.00 fee for software update license & support

Primavera Reviews

• G2 review: 4.4/5
• Capterra review: 4.4/5

Highlighted User Reviews

• “The schedule is very easy to observe. Easy to operate. I use it frequently.” Srinidhi S – from G2
• “I call it the best Project control and scheduling app for construction projects.” Amirshahab S – from Capterra
• “Comprehensive set of tools for managing projects, from planning and scheduling to execution and monitoring.” Muzammil H – from G2
• “Oracle PrimaveraCloud provides a comprehensive project management solution for projects of any size and complexity.” Coraly C – from Capterra

19. Microsoft Planner

Microsoft Planner is a lightweight task management tool included with Microsoft 365. It’s primarily used for team task tracking, to-do lists, and simple work planning using boards, buckets, and due dates rather than formal project schedules.

As a construction scheduling software, Microsoft Planner is far below professional scheduling standards. It lacks CPM logic, Gantt charts, baselines, dependencies, and resource scheduling. When it comes to planning and scheduling construction projects, Planner functions only as a task list and collaboration aid, not a tool for building, analyzing, or managing construction schedules.

Users consistently describe Microsoft Planner as too simplistic for project management, with limited customization and reporting. It doesn’t scale beyond small teams, lacks planning depth, and quickly becomes restrictive. Many teams outgrow it and must migrate to more capable scheduling tools.

Microsoft Planner Pros and Cons as a Construction Scheduling Software

Microsoft Planner Pricing

Before diving into the pricing plans available for Microsoft Planner, it’s important to understand there are two main versions of this software, Microsoft Planner Basic and Microsoft Planner Premium.

Microsoft Planner Basic Pricing Plans

The version included in most Microsoft 365 subscriptions. Good for lightweight task management. Starts from $6 to $22 per user per month, billed annually. Price varies depending on the Microsoft 365 subscription.

• Microsoft 365 Business Basic: $6.00/user/month, billed annually
• Microsoft 365 Business Standard: $12.50/user/month, billed annually
• Microsoft 365 Business Premium: $22.00/user/month, billed annually
• Microsoft 365 Apps for Business: $8.25/user/month, billed annually

Microsoft Planner Premium Pricing Plans

The next level up, for users or teams needing more advanced project management features.

• Planner Plan 1: $10.00/user/month, billed annually
• Planner and Project Plan 3: $30.00/user/month, billed annually
• Planner and Project Plan 5: $55.00/user/month, billed annually

For more detailed information about each of these Microsoft Planner plans and the features that are available for each pricing tier, visit our Microsoft Planner blog.

Microsoft Planner Reviews

• G2 review: 4.2/5
• Capterra review: 4.3/5

Highlighted User Reviews

• “Overall, my experience with Microsoft Planner has been very positive, as it has helped my team share tasks and establish procedures to follow.” Alvaro G – from G2
• ”User Interface and its simplicity to manage tasks and allocate to agents.” Hitesh A. – from G2
• “Microsoft Planner is great because it’s part of the Microsoft 365 family. It works really well with other Microsoft apps like Teams and Outlook, making it easy to use.” Anand G – from Capterra
• ”Easy to use and setup. I can easily assign tasks, and it’s very cost effective. Does everything that I need for my planning.” Haley B. – from Capterra

20. Wrike

Wrike is a cloud-based work management and collaboration platform used across industries to plan projects, manage tasks, track progress, and report on work. It’s commonly adopted by marketing, operations, and professional services teams rather than construction schedulers.

As a construction scheduling software, Wrike offers general-purpose project scheduling, not construction-grade scheduling. While it includes Gantt charts, dependencies, and baselines, it lacks CPM rigor, float visualization, advanced resource scheduling, and construction-specific cost integration. So based on this assessment of construction project scheduling tools and features, it can be concluded that Wrike works for light planning but not for complex, schedule-driven construction projects.

Users frequently mention complex configuration, notification overload, and pricing that scales quickly. Wrike can feel cluttered, requires significant setup to model schedules properly, and isn’t intuitive for field teams. It’s often seen as better for office-based work than construction execution.

Wrike Pros and Cons as a Construction Scheduling Software

Wrike Pricing

• Free: $0 user/month
• Team: $10.00 user/month
• Business: $25.00 user/month
• Enterprise: contact sales for a custom quote
• Pinnacle: contact sales for a custom quote

Wrike Reviews

• G2 review: 4.2/5
• Capterra review: 4.4/5

Highlighted User Reviews

• “Wrike has become essential in my day and keeps me organized and on top of my tasks.” Paige T – from G2
• ”Wrike is a user-friendly tool, for the end-users it is easy-to-use with a simple user interface, users need relatively little time to start using the tool. The tool is also easy to set up.” Sabrina C. – from G2
• “Productivity has been enhanced by removing essential but repetitive chores.” Denise S – from G2
• ”It has improved the overall completion of our time critical tasks, works well with collaboration and has no reliability issues.” Christian S. – from Capterra

How to Choose the Right Construction Scheduling Software

Choosing the right construction scheduling software is a subjective decision. There’s no single best tool for everyone. To make the right choice, start by assessing your organization’s real project scheduling needs before comparing features or vendors. Asking the right questions upfront helps you avoid over- or under-buying software.

In terms of construction scheduling tools and features, you should consider the following to make an informed decision:

• How complex your construction schedules are (basic timelines vs. CPM-based scheduling)
• Whether you require full task dependency logic and critical path analysis
• How important baselines and variance tracking are to your controls
• If you need to manage schedules at a portfolio or program level
• Whether schedules must integrate with cost data and budgets
• How frequently schedules are updated and by whom
• If field teams need mobile access to update progress
• What level of reporting, permissions and audit trail is required
• Whether interoperability with tools like MS Project or Primavera matters

Once you’ve determined what your construction scheduling needs are, it’s also important to consider how the construction scheduling software fits the needs of your team. To determine this, you can ask yourself the following questions:

• How easy the software is to learn and use for both planners and field teams
• Whether the pricing model aligns with your budget, team size and project volume
• If the interface supports efficient day-to-day scheduling without unnecessary complexity
• How responsive and reliable vendor support, onboarding and documentation are
• Whether the platform can scale as your projects, users or scheduling maturity grow

What Are the Main Benefits of Using Construction Scheduling Software?

You can use analog methods, tools and techniques like PERT charts or network diagrams to make a construction project schedule, but there are many reasons why using scheduling software for construction is a much better choice.

Facilitates Project Schedule Management

Online Gantt charts, project calendars and kanban boards can greatly facilitate schedule management tasks such as estimating the total duration of projects and identifying critical path activities and task dependencies. These can double as tracking features, which can monitor the status of your construction project schedule in real time.

More Accurate Time Tracking and Labor Costs Estimates

Construction scheduling software features such as timesheets and workload management charts allow you to assign tasks to team members and monitor work hours, so you can balance workload, track labor costs and process payroll.

Track Construction Site Activities and Collaborate Online

Online construction software and mobile apps simplify communication and record-keeping. Collaborate in real time, send photos and share files on one platform. This is the ideal way to connect job sites with the construction project management office.

FAQs About Construction Scheduling Software

Choosing software for scheduling your construction projects is an important decision, which is why we’ve gathered some of the most frequently asked questions about construction scheduling software and related topics.

What Is the Best Construction Scheduling Software?

ProjectManager is the best construction scheduling software due to its advanced project management tools and features. Additionally, ProjectManager is an online platform with top-notch team collaboration features such as unlimited file storage, instant messaging and real-time project tracking to help connect teams in the construction site.

How Much Does Construction Scheduling Software Cost?

Construction scheduling software pricing varies widely depending on functionality, scale and target users. Entry-level tools bundled with productivity suites or focused on task tracking may be free or cost under $20 per user per month. Mid-range platforms with Gantt charts, collaboration and basic scheduling typically range from $30 to $300 per month. Advanced construction scheduling software with CPM, portfolio management and enterprise controls is usually priced through custom quotes, often costing thousands annually depending on project volume, users and modules.

How Does Construction Scheduling Software Work?

Construction scheduling software works by organizing project activities into a structured timeline that shows task sequences, durations and dependencies. Teams create schedules using Gantt charts, calendars or task lists, then assign labor, equipment and costs to each activity. As work progresses, updates from the field adjust timelines in real time. More advanced tools calculate critical paths, track variances against baselines and provide dashboards so managers can forecast delays, coordinate trades and keep stakeholders aligned.

How long does it take to Implement Construction Scheduling Software?

Implementation time depends on the complexity of the software and the organization. Simple, task-based tools can be set up in a few hours or days with minimal training. Mid-range construction scheduling software usually takes one to four weeks to configure workflows, import data and onboard users. Enterprise platforms with CPM, portfolio scheduling and integrations may require several months, including training, data migration and process alignment across multiple projects and teams.

Is There Any Free Construction Scheduling Software?

Yes. While most of the best scheduling software for construction in this list is paid, you can still find some free alternatives. For example, you might find construction scheduling programs with free plans at the expense of limited functionality, or you can also use the free trial period to evaluate various solutions for free.

What Are the Types of Construction Scheduling Software?

As stated above, there are many construction scheduling tools with unique features and functionality, which are determined by their target audience. The most popular types of construction software are contractor scheduling, job scheduling, commercial and residential.

What Is Contractor Scheduling Software?

Contractor scheduling software offers features that are specifically tailored to help contractors manage their operations. For example, it can help them communicate with their clients, manage construction documentation, generate invoices, estimate project costs, log daily activity at the job site and more.

What Is Commercial Construction Scheduling Software?

Commercial projects are large, complex and expensive. Ideally, commercial construction scheduling software should offer project planning, resource scheduling, and cost-tracking features.

Because of their scale, commercial projects require a lot of resources which means the schedule must be accurate or else the project cost will increase dramatically. If there’s a discrepancy between your project schedule and the actual project completion timeline, you’ll need to assume many additional, unexpected construction costs. If you’re managing a commercial construction project, you’re going to want the most advanced scheduling and tracking features available to keep on time and budget.

What Is Residential Construction Scheduling Software?

Residential construction refers to any construction project that makes buildings for people to live in, such as building a brand new home, remodeling one or even making an apartment building of up to four floors, according to the U.S. Department of Labor.

Residential projects have unique challenges that other projects don’t. For example, the project owner is the person who’ll be residing in the building, which makes them pay special attention to detail and have specific requirements, so you’ll need to constantly communicate with the project owner and keep him updated on progress.

Change requests are also common in residential projects, as owners can typically change their minds about aspects of the project, which may require additional planning, estimating and budgeting from the construction project manager. Residential construction scheduling software will have change management features to address these scenarios.

Related Construction Software Content

• Best Construction Software for Mac
• Best Construction Management Software for a Small Business
• Best Construction Software for Mac
• Best Construction Estimating Software
• Making a Construction Schedule: Construction Scheduling Basics
• 24 Construction Documents (Templates Included)
• The 5 Construction Phases (Templates Included)
• 10 Mejores Software de Programación de Construcción
• 10 Meilleurs logiciels de planification de la construction en 2025
• 11 Mejores Software de Programación de Construcción del 2025 (gratis y de pago)

Construction project management is a big field that requires robust and dynamic project management software to handle all its moving parts. ProjectManager is construction project management software that has the tools to plan, monitor and report on every phase of the project’s life cycle. It’s uniquely equipped for construction, with visual workflow features like its kanban boards and online Gantt charts that schedule and help teams collaborate. See for yourself by taking this free 30-day trial.Construction projects can be big, complex and often unruly, with regulatory issues, safety concerns, equipment rentals, multiple teams and more. If you want to keep a construction project on track and meet your deadlines, you want construction scheduling software that’s robust and dynamic.

The post 20 Best Construction Scheduling Software for 2026 (Free & Paid) appeared first on ProjectManager.

Project reports are tools that project managers use to extract valuable project data. Excel report templates are a great tool to determine how you’re doing and keep your stakeholders updated.

Using Excel Report Templates for Project Management

The great thing about Excel report templates is that they’re free to download. Below are 15 essential Excel reporting templates you can use now to get valuable data on your project. These templates cover everything from status reports to risk registers for a clear view of how your project is doing.

Microsoft Excel is a great tool, as these templates show, but they only go so far. Excel reporting templates must be input manually and are labor-intensive. They also don’t reflect real-time data so they’re always slightly behind. Project management software is the next step to gaining greater efficiency in managing your project, but if you’re not ready for that, Excel report templates will help.

Excel Report Templates for Project Management

Below are Excel report templates for project management, but they’re only a small sampling of the free project management templates we have to download on our template page. There are dozens of Word and Excel templates to help you through every stage of your project’s lifecycle.

We’ve culled through that pack of templates to highlight our free Excel report templates. Download one or all of them now and use them to extract the information you need to deliver a successful project. When you’re ready to take your project templates one step further, read to the end and see how project management software leaves Excel project templates in the dust.

1. Project Dashboard Template

Just as the dashboard on your car helps you track speed, mileage, gas consumption and more, our free project dashboard template is a window into the progress and performance of your project. It’s made up of a variety of graphs, such as a pie graph that shows how your team is progressing on their tasks, to bar charts on workload, task lengths and project costs.

The free project dashboard template is a high-level view of your project. It gives project managers a glimpse into what’s going on in the project so they can make better decisions. This Excel report template makes for a great communicative tool. Numbers can end up floating around on the page if math isn’t your strong suit, but the visual elements of the free project dashboard template create a quick and easily digestible way to deliver project data to stakeholders.

ProjectManager software delivers more than any template. ProjectManager is online software that isn’t static like a template but instead connects to your project plan, schedule, resources and more. Our real-time dashboard receives live data as teams update their status so you’re always seeing current and accurate project information. There’s no data to input and it’s all done automatically. Get started with ProjectManager today for free.

2. Project Status Report Template

Being able to get a snapshot of your project that shows its current state is critical for proper management. Our free project status report template lets you see the health of your project and how it’s progressing against your project plan. It can be used to communicate with stakeholders who prefer a more general synopsis of how the project is doing.

This Excel report template is still a wealth of important information, from a summary to project health to risks and recommendations. That includes key accomplishments, what work is completed, what’s still ahead, milestones that have been reached and deliverables. There’s also a place for action items, overviews of the budget, schedule, quality and scope, and even roadblocks that need to be addressed.

3. Progress Report Template

Knowing the progress of your project is one of the best ways to make sure you’re meeting scheduled milestones. Our free progress report template is a way to record the movement of your project over a specific period of time. That timeframe can be a week, a month or whatever is appropriate for your project Our free Excel report template captures the data.

The Excel report template provides a summary of the project status, scope, schedule, cost and risk and then goes into more detail about all the tasks executed over the timeframe. It also looks at any issues that came up over this period and how they impacted the budget. It then notes any existing or expected accomplishments.

4. Project Task Tracking Template

Keeping a project on schedule is one of the main responsibilities of a project manager. One way to accomplish this goal is with our free project task tracking template. It’s a tool that allows you to create a task list and use that to make sure each task in your project is on track to make its deadline. If not, you can reallocate resources to get it back on schedule.

The Excel report template is set up to capture the task and a brief description. It outlines if it’s a dependent task and who it’s assigned to. There are also pulldown menus to note the priority, start date, planned end date and actual end date for each task. There’s a status column to note if the tasks are opened or closed and a space to add other details not collected already.

Of course, tracking tasks is even easier in project management software like ProjectManager. You can create subtasks, assign work, filter for tags and update progress in real time. Managing tasks in the kanban board lets you visually monitor a task’s lifecycle and eliminate bottlenecks to keep work moving.

5. Cost Benefit Analysis Template

This Excel report template is a bit different. You use a cost-benefit analysis template to see if the project is viable and worth funding. There are always questions to answer before initiating a project, such as whether will meet a need, provide a service and whether you can deliver on deadline and for a reasonable cost.

The cost-benefit analysis is a way to answer those questions before investing and risking the financial solvency of the organization. It lets you examine the numbers and make a knowledgeable decision about whether to go through with the project or not. This might be one of the most important Excel report templates you’ll use and it should always be part of your research.

6. Gap Analysis Template

Whether you’re managing a project or an organization, you’re always on the lookout for ways to innovate and be more efficient and effective in meeting your long-term goals. A gap analysis template is a tool that helps conduct a strategic analysis of when you are, where you want to be and, most importantly, how to get there.

Using this Excel report template is the first step to making an action plan that can help you close the gap you’ve found in your analysis. It helps you see the path to achieving those strategic long-term goals that help you grow and stay competitive. Like many Excel report templates, it also acts as a communication tool for stakeholders and employees, providing a lodestar to follow.

7. Lessons Learned Template

After you’ve delivered a project, it’s important to learn from it. What worked? What didn’t work? You can then take that knowledge and apply it to future projects to manage them better. One of the most important Excel report templates you can use is this free lessons learned template.

The lessons learned template creates a space in which you can capture all the information you need from what is a win or a loss, describing what happened, the impact, how to change things to improve and then a list of action items to implement those changes. Use this Excel report template when doing a post-mortem with the project team. Get their feedback as they were on the front lines of the project and can offer a unique perspective.

8. Executive Project Status Report Template

This executive project status report template is an ideal way to keep executives and stakeholders informed on progress without overwhelming them with unnecessary information.

The template standardizes how this information is presented, making updates faster to prepare and much easier to understand. It ensures consistency across projects, supports better decision-making and helps leadership stay aligned on progress, priorities, and potential problems.

9. Timesheet Template

Another Excel report template is our free timesheet template. It’s a tool that not only helps with payroll but allows project managers to track the time each team member is spending on their tasks. You can track cost per hour, vacation and overtime to help stay on schedule.

This free Excel report template captures the personal data of each team member, including the department in which they work, their supervisor and their hourly rate. Their weekly hours are then collected and totaled to show you how much time they put in and what tasks they’ve completed or are still working on. Finally, there’s a signature line for the employee and supervisor.

10. Risk Register Template

All projects have risks associated with them. We think of risks as bad, but some risks are good in that they open up an unforeseen opportunity. Our free risk register template helps you plan for risks, set priorities and outline who on the team is responsible for following through.

This free Excel report template is important in helping you identify and respond quickly to any issues that show up in the project. You can’t know every risk that might show up, but with the help of your team’s experience, you can outline a majority of the likely risks and have a plan in place to effectively mitigate risks or take advantage of them.

11. Project Update Template

A project update template gives you a structured, repeatable format to report on project status. It includes sections for key information such as what has been completed recently, what’s coming up next, current milestones and deliverables, risks or issues and any support or decisions needed.

Using this template standardizes communication; every update has the same format, so stakeholders always know where to look for what matters. It saves time compared to building a fresh report from scratch each time, reducing administrative overhead.

12. Change Log Template

Having a change log template is key to any change management process. Project plans are important but they’re not etched in stone. When changes occur in your project, whether external or internal, you need to have this free Excel report template to capture that change and track it throughout the project or until it’s resolved.

The free change log template has a place for everything you need to identify and track changes in your project, such as when it was first discovered and who discovered it. The more data around the change, the more you can control it and make sure it doesn’t derail your project.

13. Daily Report Template

Use this free daily report template to record and communicate key activities, progress and issues that occur within a single workday. It helps teams stay updated, track productivity, and ensure accountability in projects or operations.

This Excel report template streamlines the work management process. It collects the tasks collected over the day and those that are ongoing, including priority, estimated duration, who’s assigned and more. The template also tracks upcoming tasks to help keep the team prepared.

14. Budget Dashboard Template

A budget dashboard is a visual representation of the financial aspects of a project. It shows key budget-related metrics in easy-to-read graphs and charts. Download this free budget dashboard to help keep projects on budget.

Use this Excel report template to track planned vs. actual costs, expenses and forecasts. This allows project managers to quickly assess whether a project is within its financial constraints or not. It also helps to efficiently allocate resources, highlight potential overspending or delays and make more informed decisions.

15. Task Tracker Dashboard Template

An Excel report template that is useful when monitoring, managing and tracking the progress of tasks is this free task tracker dashboard template. It helps to keep project managers and their teams organized, prioritize work and help meet deadlines.

The task tracker dashboard provides a visual tool that can be tailored to meet one’s needs, whether by adding columns for priority, deadlines or task owners. It can also be customized with color to represent different statuses.

16. Highlight Report Template

A highlight report gives stakeholders a brief, high-level snapshot of a project’s status over a set period, often weekly or monthly. Use this highlight report template for Excel to communicate only the most important information: key accomplishments, upcoming work, major risks or issues, milestone progress and the overall health of the project (often shown with a RAG status: red, amber, green).

It helps busy stakeholders stay informed without reading detailed reports, supports quick decision-making and ensures everyone understands what’s progressing well and what needs attention. It’s essentially a concise progress check-in that keeps communication clear and consistent.

17. Balance Sheet Template

A balance sheet provides a snapshot of an organization’s financial position at a specific point in time. Use this free balance sheet template for Excel to outline assets, liabilities and equity to help stakeholders assess the financial health, liquidity and solvency of the organization.

This Excel report template simplifies financial reporting by performing essential calculations automatically. It sums current and non-current assets, liabilities and equity, for more accurate financial tracking. It also computes critical financial ratios, including debt ratio, current ratio, working capital, assets-to-equity ratio and debt-to-equity ratio.

18. Profit and Loss Statement Template

Use this free profit and loss statement template for Excel for businesses to track financial performance over a given period of time. This Excel report template provides a clear breakdown of revenue, expenses and net income to help understand profitability and more informed decisions.

Use this profit and loss statement template to automatically sum up revenue, cost of goods sold, operating expenses and other crucial components. Because the template is automated, it makes sure results for gross profit, operating income and net income are accurate.

How ProjectManager Makes Reporting More Robust

These Excel report templates are a good start, but if you want to cross that project finish line on time and without accruing extra costs, then you need project management software. ProjectManager is online project management software that automates reporting and delivers real-time data for more accuracy and better decision-making.

Use Real-Time Dashboards

The dashboard template only gives you a taste of what a dashboard can do. Our real-time dashboard automatically captures live data. You don’t have to manually input it. It also does the calculations for you and then displays the results in easy-to-read graphs and charts. This high-level view is constantly updating so it’s like a high-level status report that’s always at your fingertips. While other project management tools have dashboards, often you have to set them up. That wastes time. Our dashboard is ready to go when you are.

Get Customizable Reports

All of the Excel report templates we’ve featured for free download are static documents. Our reports can be generated quickly and each can be filtered to show only the data you want to see or share with stakeholders. There are reports on portfolio status, project status, project plan, task, timesheets, availability, workload and various others to help you see in real time how the project is progressing and performing. Excel report templates don’t take the complex data from your project and turn it into helpful and digestible information, but our software does.

The dashboard and reports are all collecting data from the many features that make our software unique in the project management space. We have robust Gantt charts that schedule tasks, resources and costs. Our kanban boards help to visualize your workflow while the sheet, list and calendar views are all designed to help you work how you want. Our collaborative platform connects everyone on your team, different departments and even outside enterprises so your reports can be shared with those who need to see them.

Related Excel Project Management Content

While Excel is not a project management software, it can still be a very helpful for managing various aspects of your projects. That’s why we’ve created dozens of blogs, templates and guides to help you use Excel for project management.

• Free Manufacturing Excel Templates
• Free Excel Construction Templates
• Free Word & Excel Templates for Business
• Excel Spreadsheet Templates for Tracking Tasks, Costs and Time
• How to Create a Project Timeline in Excel (Free Template Included)
• How to Make a Gantt Chart In Excel Step-By-Step (Template Included)
• 25 Must-Have Project Management Excel Templates and Spreadsheets

ProjectManager is award-winning project management software that creates efficiencies by connecting everyone in real time. With features to plan, monitor and report on projects, and manage resources and risks, we have the one tool for all your project management needs. Get started with ProjectManager today for free.

The post 18 Essential Excel Report Templates appeared first on ProjectManager.

While both Microsoft Planner and Asana provide reliable task management, they fall short when it comes to advanced project planning and resource control. ProjectManager offers dynamic project views like Gantt charts, kanban boards and real-time dashboards, allowing teams to plan, schedule and track work from a single platform. It also supports workload management and time tracking, giving project managers full visibility into team capacity and project performance—capabilities neither Planner nor Asana delivers at the same level.

ProjectManager also integrates with Microsoft 365 and imports Asana and Planner files, allowing teams to upgrade without starting from scratch. Our automated workflows, budget tracking and detailed reporting features make it ideal for complex projects that demand accountability and transparency. Whether you’re managing IT, construction or marketing projects, our software combines flexibility with structure, ensuring your team meets deadlines and stays aligned across every phase of the project. Get started with ProjectManager today for free.

Microsoft Planner vs. Asana: Why Should You Choose Microsoft Planner?

Microsoft Planner integrates seamlessly with the Microsoft 365 ecosystem, making it ideal for teams already using tools like Teams, Outlook and SharePoint. It provides a simple, visual way to organize work through task boards, checklists and progress tracking. While it’s not as advanced as some competitors, its familiarity and ease of use make it a great fit for smaller teams or organizations invested in Microsoft products.

What Is Microsoft Planner?

Microsoft Planner is a task and project management tool that allows users to create plans, assign tasks and track progress visually. It uses a kanban-style layout, helping teams see project status at a glance. Each plan can include buckets for task grouping, file attachments and comments to streamline communication. It’s built for collaboration within Microsoft Teams, offering smooth integration with other 365 apps.

Microsoft Planner Pricing

Before diving into the pricing plans available for Microsoft Planner, it’s important to understand that there are two main versions of this software: Microsoft Planner Basic and Microsoft Planner Premium.

Microsoft Planner Basic Pricing Plans

This is the version included in most Microsoft 365 subscriptions. Good for lightweight task management. It ranges from $6 to $22 per user per month, billed annually, but pricing varies depending on the Microsoft 365 subscription.

• Microsoft 365 Business Basic: $6.00/user/month, billed annually
• Microsoft 365 Business Standard: $12.50/user/month, billed annually
• Microsoft 365 Business Premium: $22.00/user/month, billed annually
• Microsoft 365 Apps for Business: $8.25/user/month, billed annually

Microsoft Planner Premium Pricing Plans

This is the next level up, ideal for users or teams needing more advanced project management features.

• Planner Plan 1: $10/user/month, billed annually
• Planner and Project Plan 3: $30/user/month, billed annually</l
• Planner and Project Plan 5: $55/user/month, billed annually

For more detailed information about each of these Microsoft Planner plans and the features that are available for each pricing tier, visit our Microsoft Planner blog.

Microsoft Planner Reviews

• G2 Review: 4.2/5
• Capterra Review: 4.3/5

Highlighted Positive User Reviews

• “I like how it integrates in the MS 365 ecosystem and works with other MS 365 tools like Power Automate.” Zain A.– from G2
• “I loved that I could set up a project plan and assign tasks to individuals. I also like that you can group tasks for different categories, including individuals, task type, priority, etc. Nicholas B.–from Capterra

Highlighted Negative User Reviews

• “It gets messy when the project is bigger with multiple subtasks.” Hitesh A.–from G2
• “tracking and visualization are just unacceptable. It is not possible to see who is working on what task under which project. One needs to go and click through multiple teams and keep all the information in mind.” Yurii O.–from Capterra

What Is Microsoft Planner Used For?

Microsoft Planner is used to organize tasks, assign responsibilities and track progress in a visual, board-based format. It helps teams manage small to medium projects by creating task buckets, setting due dates and adding checklists. Planner integrates with Microsoft 365 apps like Teams and Outlook, allowing users to stay updated on project progress while collaborating within their existing workflow.

Who Uses Microsoft Planner?

Microsoft Planner is designed for teams that already use Microsoft 365 and want a lightweight work management tool. It’s popular among small businesses, marketing teams, educators and departments managing recurring processes or short-term initiatives. Its simplicity makes it accessible to non-technical users who need an easy way to coordinate daily tasks without the complexity of enterprise project management software.

Related: Microsoft Planner Dashboard: Key Features, Pros & Cons

Microsoft Planner Key Features

Microsoft Planner offers simple yet effective tools for collaboration and task tracking. Its features help teams visualize workflows, monitor deadlines and stay organized within the Microsoft ecosystem.

• Task boards with drag-and-drop functionality
• Integration with Microsoft Teams and Outlook
• File sharing and comments for real-time collaboration
• Visual progress charts to track project performance
• Notifications and reminders to keep teams on schedule
• Mobile app for managing work on the go

Microsoft Planner vs. Asana: How Is Microsoft Planner Better Than Asana?

Microsoft Planner is better than Asana for teams already using Microsoft 365 because it integrates seamlessly with familiar tools like Teams, Outlook and OneDrive. This makes it easier to centralize communication, manage documents and stay on top of tasks without switching between platforms. Planner’s clean, visual interface also appeals to users who prefer a straightforward task management system without the steep learning curve of more complex tools.

Planner is also more cost-effective for organizations with existing Microsoft subscriptions, as it’s often included at no additional charge. For small to medium teams managing recurring projects or internal workflows, Planner provides the right balance of simplicity and collaboration. It’s particularly strong for task organization, progress tracking and team visibility within the Microsoft environment, offering smooth coordination for users who rely on Office applications daily.

Related: Best Task Management Software: Free & Paid Options (2025)

Microsoft Planner vs. Asana: How Is Microsoft Planner Worse Than Asana?

Microsoft Planner is less flexible than Asana when it comes to managing complex projects. It lacks advanced features such as task dependencies, timeline views and custom automation options that make Asana ideal for larger or more dynamic workflows. Teams that need granular control over scheduling or task prioritization may find Planner too limited for detailed project tracking or strategic planning.

Asana also provides stronger integrations beyond Microsoft’s ecosystem, connecting easily with tools like Slack, Google Drive and Salesforce. Its reporting and analytics are more advanced, giving managers better visibility into workloads and project performance. For teams that rely on agile frameworks or require multiple project views, Asana offers broader customization and scalability than Microsoft Planner, making it the better choice for fast-growing organizations.

Microsoft Planner vs. Asana: Why Should You Choose Asana?

Asana is ideal for teams that need flexible project management beyond Microsoft’s ecosystem. Its advanced task management features, including dependencies, multiple project views and automation options, allow teams to manage complex workflows efficiently. With robust reporting, analytics and integrations with tools like Slack, Google Drive and Salesforce, Asana provides greater visibility into project progress and resource allocation. Teams that require scalability, adaptability and comprehensive collaboration capabilities often find Asana a better fit than Microsoft Planner.

What Is Asana?

Asana is a cloud-based work management tool designed to help teams organize, track and manage their projects and tasks. It offers features such as task assignments, timelines, boards, project views and automation rules, making it easier for teams to collaborate and meet deadlines. Asana supports integrations with numerous third-party apps, enabling seamless workflow management across different platforms. Its flexibility allows teams of all sizes to customize processes and ensure accountability and transparency throughout a project’s lifecycle.

Asana Pricing

• Premium plan: $10.99/user/month, billed annually
• Business plan: $24.99/user/month, billed annually

Asana Reviews

• G2 review: 4.4/5
• Capterra review: 4.5/5

Highlighted Positive User Reviews

• “I can create tasks, set their dates, routines, collaborate with my teammates, see their tasks, private my tasks, and so much more.” Shivam K – from G2
• “Asana is so much easier to use and it is well equipped with fantastic tools that help me get tasks done.” Simeon O. — from Capterra

Highlighted Negative User Review

• “Exporting information from projects can be quite a hassle. I use this tool to keep track of OHS items and meeting minutes, but when I export the data as a CSV file, I still need to manually adjust it to make it more legible.” Liam O.–from G2
• “Some of the functionalities for advanced reporting feel limited, file management could be smoother, and pricing can be high for larger teams.” Clara R.–from Capterra

What Is Asana Used For?

Asana is used for planning, organizing and tracking work across teams and projects. It helps teams manage tasks, deadlines and dependencies while providing visibility into progress and bottlenecks. Teams can use Asana to create project timelines, track milestones, assign responsibilities and collaborate efficiently. It also supports reporting and analytics, helping managers monitor productivity and make data-driven decisions.

Who Uses Asana?

Teams of all sizes across various industries use Asana, including marketing, IT, operations, HR and product development. Project managers, team leads and individual contributors rely on it to organize tasks, track project progress and ensure accountability. Its flexible features allow it to support both simple task management and complex project workflows, making it a popular choice for companies aiming to improve collaboration and operational efficiency.

Asana Key Features

Asana offers a variety of features designed to streamline work management, enhance collaboration and improve team productivity. These include:

• Task creation and assignment with due dates and priorities
• Multiple project views, including list, board, timeline and calendar
• Custom fields for tracking unique project data
• Automation rules for recurring tasks and approvals
• Integration with third-party tools like Slack, Microsoft Teams and Google Workspace
• Dashboards and reporting for tracking project progress and performance
• Collaboration tools including comments, attachments and real-time updates

Asana vs. Microsoft Planner: How Is Asana Better Than Microsoft Planner?

Asana offers more flexibility and customization than Microsoft Planner. It allows teams to create multiple project views such as lists, boards, timelines and calendars, making it easier to visualize project progress. Its automation capabilities help reduce repetitive tasks and improve efficiency, which is something Planner lacks. Teams can also track dependencies, milestones and priorities, ensuring complex projects stay on schedule and aligned with organizational goals.

Another advantage of Asana is its robust reporting and analytics. Users can generate dashboards, monitor performance metrics and gain insights into workload distribution. Integrations with tools like Slack, Microsoft Teams and Google Workspace further enhance collaboration and streamline workflows. Overall, Asana provides greater scalability and adaptability for teams managing diverse and complex projects compared to Microsoft Planner.

Asana vs. Microsoft Planner: How Is Asana Worse Than Microsoft Planner?

Asana’s increased functionality comes with a steeper learning curve, which can slow onboarding for new users. Its interface may feel overwhelming for smaller teams or simple projects, making it less intuitive than Microsoft Planner. Teams that require a simple, visual task management tool may find Planner easier to adopt quickly without extensive setup or training.

Additionally, Asana’s pricing is generally higher than Microsoft Planner, especially for larger teams or those needing advanced features. Smaller organizations with limited budgets may find Planner a more cost-effective solution. Its straightforward design and integration with Microsoft 365 make it ideal for teams already using Microsoft tools, providing adequate functionality without the complexity of Asana.

How to Import Your Microsoft Planner or Asana Files Into ProjectManager

ProjectManager makes it easy to transition your projects from Microsoft Planner or Asana into a more robust platform. By importing your data, you can take advantage of advanced project management features such as Gantt charts, resource tracking, dashboards and reporting. This section walks you through each step, showing how to move your existing Excel, CSV or MPP files into ProjectManager while maintaining all your tasks, assignments and deadlines.

Once imported, you can customize and enhance your project views, track progress in real time and manage resources efficiently. ProjectManager allows teams to consolidate their work in one platform, ensuring visibility and control over every project element. Below are the key steps to import and optimize your Planner or Asana data.

1. ProjectManager Allows You to Import Your Data from Microsoft Planner or Asana as an Excel, MPP or CSV File

You can export your project from Microsoft Planner or Asana as an Excel, CSV or MPP file. ProjectManager accepts all these formats, enabling you to bring your existing tasks, deadlines and assignments into a centralized project management environment.

2. Choose the Excel, CSV or MPP File You Want to Import

Locate the exported file from Planner or Asana and upload it directly into ProjectManager. This step ensures all your project information is captured and ready to be mapped within the platform.

3. Select Options

During import, you can choose settings such as task assignments, dependencies and start and due dates. Adjusting these options helps maintain project structure and priority, ensuring a smooth transition.

4. Import Into ProjectManager

Click the import button to move your project into ProjectManager. The platform automatically maps your tasks, subtasks, resources and milestones, giving you a fully functional project ready to manage and track.

5. Customize Your Microsoft Planner Gantt Chart With ProjectManager

After importing, you can customize your project Gantt chart in ProjectManager. Assign tasks, set dependencies, adjust timelines and monitor progress in real time, giving your team complete visibility and control over project execution.

Microsoft Planner vs. Asana: Pricing Comparison

When comparing the pricing for Microsoft Planner vs Asana, you’ll find significant differences in how each tool is packaged and billed. Microsoft Planner is included within many Microsoft 365 business subscriptions rather than being offered as a standalone product. For example, the Microsoft 365 Business Basic plan starts at about $6 per user, per month (billed annually).

Asana’s pricing is more tiered and per-user-centric. It includes a free plan for small teams, followed by the Starter plan at $10.99 per user per month (billed annually) and the Advanced plan at $24.99 per user per month (billed annually). When billed monthly instead of annually, the cost can be higher.

Because Microsoft Planner is bundled with Microsoft 365, the marginal cost for teams already using that ecosystem can be very low. In contrast, Asana’s fee is directly based on user seats and features, which can add up quickly, especially for teams that need advanced capabilities like automation, timelines or workload management.

ProjectManager Is Better Than Microsoft Planner and Asana

While both Microsoft Planner and Asana offer basic task and project management features, ProjectManager goes further with a complete work management solution. It allows teams to monitor progress, allocate resources, track costs, automate workflows and generate reports—all in real time. Unlike Planner or Asana, ProjectManager integrates seamlessly with Microsoft and other tools, supports Gantt charts, kanban boards, workload views, dashboards and timesheets, providing a single platform for managing projects from start to finish.

Monitor Project Progress, Timelines and Costs in Real Time

ProjectManager lets you track project progress, deadlines and budget consumption in real time. Interactive Gantt charts, AI-powered dashboards and kanban boards give instant visibility into who is doing what, when and how much it costs. You can detect bottlenecks, adjust schedules, reassign resources and stay on budget without toggling between multiple apps, which is a limitation in both Microsoft Planner and Asana.

Make Project Management Reports in Minutes

ProjectManager makes reporting simple, enabling you to create performance, budget, timesheet and resource utilization reports in minutes. You can generate and export professional reports with charts and visuals for stakeholders, compare project forecasts against actuals and analyze metrics across multiple projects. This built-in reporting is far more robust than the reporting capabilities of Microsoft Planner or Asana, saving time and improving project transparency.

Related Content

There’s more to learn about Microsoft Planner and Asana for readers who still haven’t made their minds up. Check out the link below. They lead to articles exploring the Planner timeline, Asana dashboard and much more.

• Microsoft Planner Timeline: Key Features, Pros & Cons
• Microsoft Planner Dashboard: Key Features, Pros & Cons
• Microsoft Planner vs. Project: In-Depth Software Comparison
• Asana Dashboard: Key Features, Pros and Cons
• Asana Gantt Chart: A How-to Guide With Pros, Cons & Alternatives

ProjectManager is online project and portfolio management software that connects teams, whether they’re in the office or out in the field. They can share files, comment at the task level and stay updated with email and in-app notifications. Get started with ProjectManager today for free.

The post Microsoft Planner vs. Asana: In-Depth Software Comparison appeared first on ProjectManager.

There’s no argument about dashboards. They are an important part of any collaborative work environment. But is there a Notion dashboard? Let’s find out, and if there is one, let’s see what it can and can’t do. Only then will readers be able to make an informed decision on the time-tracking tool that’s right for them.

What Is Notion?

Notion is an all-in-one workspace designed for organizing and managing various types of information like notes, tasks, documents and more. Users can create pages, add text, images, checklists, tables and even embed content from other apps.

It’s a highly customizable tool, which users can adapt to fit their own workflows, whether for personal use, team collaboration or anything in between. It likes to think of itself as a digital notebook that lets users combine many different organization tools into one place but without the rigid structure.

Some key features include pages and blocks, which can be text, images, a list, a table or even a calendar. Notion has powerful database features that allow users to organize information. It’s also a collaborative tool allowing users to share pages, comment on content and work together in real time.

If this sounds project management adjacent, it is. But is there a Notion dashboard to provide a high-level overview of work? This might be software that can help with some projects, but without a dashboard, it’s going to fall short. That leads us to the big question.

Does Notion Have a Dashboard?

Project managers and their teams need dashboards. If there is a Notion dashboard, does it have the features that project professionals rely on to monitor key performance indicators (KPIs) such as time, tasks, workload and more?

Before deciding on Notion as the software to manage your project, take a moment to see if there is a Notion dashboard and, if there is, what it can do. Managing a project without a dashboard, or even with one that is not robust, is like driving blind. It’s not a good idea.

Short Answer: Yes, Notion Has Dashboards

Yes, Notion allows users to create dashboards that can help with task management. A Notion dashboard shows tasks and project progress via the kanban boards, tables or timelines. It can also show deadlines and schedules in the calendar view. Meeting notes and documents can be linked pages and embedded files. Progress bars and to-do lists help with goal tracking and other metrics. Embedded widgets and external tools make it excellent for custom workspaces, documentation and personal productivity tracking.

Long Answer: Notion Dashboards Lack Key Features for Project Management

Again, yes, Notion dashboards do exist! However, users have to create them. On the plus side, they are customizable and flexible. But to reiterate, they don’t come pre-built and some features are lacking. These are not plug-and-play dashboards as found in other apps.

Those looking to use a powerful dashboard for their projects will want to look beyond a Notion dashboard to the built-in and dynamic dashboards found in the award-winning project and portfolio management software of ProjectManager. We have dashboards for a high-level overview of single projects, programs and portfolios of projects, all ready to use when you are and delivering real-time data on time, cost, workload and more. Get started with ProjectManager today for free.

Notion Dashboard Features

Notion’s dashboard gives teams a flexible workspace to centralize notes, tasks and project information. Its customizable layouts help project managers visualize priorities, track progress and keep documentation organized. While not a traditional project dashboard tool, the dashboard supports lightweight planning and monitoring, making it useful for teams that value simplicity, adaptability and a unified hub for project-related content.

• Customizable pages and layouts
• Database views (table, board, list, calendar, timeline)
• Linked databases for unified reporting
• Task tracking with statuses and tags
• Embedded documents, media and files
• Team comments and collaboration
• Simple automations and integrations
• Real-time sync across devices

What Project Management Features Is Notion Dashboard Missing?

Although versatile, Notion’s dashboard lacks several capabilities expected in full project management software. Its flexibility doesn’t replace structured scheduling, resource planning or advanced reporting. For teams managing complex, timeline-driven projects, Notion can feel limiting because it’s primarily a documentation and workspace tool rather than a full execution platform.

• No real-time project health indicators (schedule, cost, risk, scope)
• No automatic aggregation of project metrics across databases
• No built-in workload or capacity visualization on the dashboard
• No dynamic percent-complete or progress calculations
• No native risk/issue dashboards with severity or prioritization views
• No variance tracking or project baseline comparison panels
• Limited filtering and segmentation for multi-project reporting
• Heavy manual setup—dashboards don’t auto-generate PM insights

How to Make a Notion Dashboard Better With ProjectManager

For those who are itching for a dashboard that can do more than the Notion dashboard, there is a workaround. Use the data from Notion to make a dashboard in ProjectManager. All it takes is a few steps and users will find that they’re can now monitor their project with more metrics for greater insights. Just start a 30-day trial with ProjectManager for free, no credit card required, and follow these steps.

Before we dive into the process let’s quickly go over a side-by-side comparison of ProjectManager’s Gantt chart and Notion’s Gantt chart.

Notion Dashboard	ProjectManager Dashboard
Manually assembled widgets and database views	Automatically generated real-time project dashboards with no setup required
No automated project health indicators (schedule, cost, workload)	Built-in KPIs showing project health, workload, costs, tasks, time and more
No automatic percent-complete or progress calculations	Real-time completion metrics pulled directly from tasks and teams’ updates
No baseline, variance or performance panels	Schedule, cost and workload variance automatically calculated on the dashboard
Does not aggregate data across multiple projects without custom setups	Portfolio dashboard rolls up data from all projects instantly
Limited filtering and segmentation options	Advanced filters by project, team, status, priority and workload categories
No workload or capacity visualization in dashboard	Dedicated workload chart showing over/under-allocated team members
No time tracking or timesheet visibility	Time tracking and timesheet data displayed directly in dashboard metrics
No ready-made dashboard templates	Dashboard includes prebuilt widgets for tasks, costs, workload, risks, time, and performance KPIs
Heavy manual maintenance as project data grows	Dashboards update automatically from all project activity in real time

1. Export Your Notion Project

Open Notion and navigate to the database or project page that you want to export.

2. Select the Excel File and Import Into ProjectManager

Choose that file and export it into a CSV file. Then open up ProjectManager and import that file into our software using the Gantt chart view.

3. Add the Data to a New or Existing Project

In ProjectManager, users will either create a new project or, for those who already have an account, they can add the exported file to an existing project. If you’re adding data to an existing project, make sure the project in ProjectManager aligns with the Notion project’s structure or manually match the task categories and columns to create consistency.

4. Choose What Data to Import

ProjectManager allows users to import all the data from the Notion exported file or only the task list. Users can decide to add all data or choose specific task details such as task name due date, assignee, priority level and more. The software will map these fields from the Notion project into ProjectManager. To compare actual vs. planned data on the ProjectManager dashboard, be sure to set a baseline on the Gantt chart. You can then toggle to the ProjectManager dashboard view to access live project data.

5. Success! View Notion Dashboard Data In ProjectManager

When the popup window says, success, that means the data is now in ProjectManager. This allows users to view their project on our robust project dashboard as well as have access to real Gantt charts, resource management features, automation, risk management, global search, version control and so much more.

Notion Dashboard Pricing

From a project-management perspective, the dashboard capabilities of Notion are available across all pricing plans (Free through Enterprise) because dashboards are essentially custom pages built in Notion. However, some advanced collaboration, analytics, and team-management features that enhance dashboards are locked to the paid tiers.

• Free Plan ($0 per seat/month): Dashboard creation is included (custom pages, databases, views). Team-level analytics are limited and many admin and security features are not available.
• Plus Plan (≈ $10 per seat/month, billed annually): Dashboard creation and collaboration are included. Greater upload limits, version history, guests, and more team access options.
• Business Plan (≈ $20 per seat/month, billed annually): Dashboard features + advanced analytics, private team-spaces, SAML/SSO, granular permissions, making dashboards more enterprise-fit.
• Enterprise Plan (custom pricing): Full dashboard support with unlimited history, full analytics, enterprise security, workspace-wide dashboards and controls.

What Can You Use a Notion Dashboard For?

A Notion dashboard serves as a centralized workspace where teams can organize project information, track priorities and consolidate workflows. It’s commonly used to display task lists, project statuses, upcoming deadlines and key resources in one accessible view. Because dashboards support databases, linked views and custom layouts, they work well for project hubs, team homepages, goal-tracking boards, knowledge centers and reporting spaces.

Teams can also embed documents, calendars and metrics to streamline communication, reduce context-switching and maintain visibility across work. Ultimately, a Notion dashboard acts as a flexible command center tailored to each team’s processes and objectives.

ProjectManager Has a Better Dashboard Than Notion

Once users have a chance to view their project in our software and compare it to a Notion dashboard, they’ll quickly see how superior ours is. Our real-time dashboard is built in with access to advanced project management features such as progress tracking, cost tracking and slippage reporting. Let’s break it down.

• Project Portfolio Management Dashboard: While Notion can build a portfolio-style dashboard, it has to be manually set up and a database linked to it. That requires a lot of customization. ProjectManager has portfolio dashboards, which makes it easier to track multiple initiatives simultaneously.
• Planned vs. Actual Project Management Data: Again, Notion dashboards require custom databases and a lot of manual tracking. ProjectManager has planned vs. actual data tracking built in.
• Progress Tracking: It sounds like a broken record, but that’s what happens when describing the broken Notion dashboard. Instead of manually setting up progress tracking, ProjectManager has progress tracking with Gantt charts, task lists and, of course, the dashboard, and it’s ready when you are.
• Cost Tracking: Notion has no automated way to track expenses in real time. You guessed it, ProjectManager tracks costs directly in the dashboard, including labor, materials and other expenses in real time to set a budget and track actual spending against it.
• Workload Management Data: Notion can assign tasks, but lacks built-in workload management tools. ProjectManager can assign tasks to team members, track their availability and balance workloads to avoid overloading, with its color-coded workload charts.
• Slippage Reporting: Users better like manually setting up features that ProjectManager has built-in because that’s what they’ll have to do to get slippage reporting. ProjectManager tracks project delays and automatically highlights any milestones or deadlines that are slipping. It helps identify risks early and provides a way to act before the situation gets worse.

Notion Dashboard Example

Enough abstract talk about what a Notion dashboard can or can’t do, let’s look at an example to view this tool in a real-life scenario. Below is an actual screenshot of a dashboard from the Notion software.

Let’s look at two widgets. There’s a today list on the left, which shows a list of tasks, priority, when they’re due and which project they belong to. On the right, there’s a list of projects. These projects are filtered by current and archived projects.

How to Make a Dashboard in Notion

Let’s now look at how to create a dashboard in Notion. It’s more involved compared to tools with pre-built dashboards like ProjectManager. Users have to create multiple databases and link them together manually. Then set up different views to represent the data in a way that works for them.

At this point, filters and sorters can be added to tailor each view based on specific conditions like due dates, assignees, priority, etc. Users can then organize these views into a cohesive layout, which can get complex depending on the amount of information one’s working with.

The level of customization in a Notion dashboard is a double-edged sword. It’s nice to design a dashboard how one wants, but it also means having to figure out how to make it work with one’s workflows. Notion doesn’t offer automatic analytics or reporting, though. To track slippage or budget vs. actuals, users have to manually input and calculate that information.

Why ProjectManager Is a Better Project Tracking Software Than Notion

Rather than doing all that work for so little return, not to mention pulling one away from the more important work of managing the project, users tend to prefer project management software with built-in dashboards. A Notion dashboard is a poor substitute for the real-time project and portfolio dashboards from the award-winning ProjectManager. Not only are our dashboards more robust, but they connect with a suite of powerful project management features that make them stand head and shoulders above the competition.

Plan, Schedule and Track With Multiple Project Management Views

For one thing, our software also has multiple project views, such as kanban boards for visualizing workflow, task and calendar views. But unlike Notion, we have real Gantt charts, which schedule tasks, resources and costs, add milestones, assign teams and more. Unlike other Gantt charts software, though, we can link all four types of task dependencies, which helps project managers avoid delays and cost overruns. Our Gantt charts can filter for the critical path, which means no time-consuming and difficult calculations. Then set a baseline and track progress in real time, comparing the planned against actual live data.

Track Costs with Online Timesheets, Workload Charts and Reports

While our dashboards offer a high-level overview of the project, other features can provide tracking. For example, our secure timesheets streamline payroll and allow team members to update timesheets anywhere and at any time with our mobile app for Android and iOS. But they also give project managers visibility into labor costs, which helps keep the project on budget. Color-coded workload charts show resource allocation, which makes it easy to see who is overallocated or underutilized and balance workload to keep teams working at capacity without threatening burnout. For more details, customizable reports on variance, timesheets, workload, status, portfolio and more can be generated with a keystroke. These reports are also easy to share with stakeholders to keep them updated.

Related Content

Still curious about Notion or dashboards? No problem, below are links to more recent posts on those subjects and more.

• Notion Kanban Board: Key Features, Pros & Cons
• Notion Gantt Chart: Key Features, Pros & Cons
• Project Dashboard Template (Free Excel Download)
• Must-Have Project Dashboard Tools
• KPI Dashboard Template

ProjectManager is online project and portfolio management software that connects teams whether they’re in the office or out in the field. They can share files, comment at the task level and stay updated with email and in-app notifications. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Get started with ProjectManager today for free.

The post Notion Dashboard: Key Features, Pros and Cons appeared first on ProjectManager.

There are pros and cons to using a Power BI dashboard, which we’ll explore, and show how they work with Power BI reports. There are also integrations with Power BI that can help make dashboards that are easier to use and capture more pertinent data.

What Is a Power BI Dashboard?

A Power BI dashboard, also called a canvas, is a single page that tells a story through data visualizations. A lot of information can be collected on the Power BI dashboard, which makes it imperative that it’s well-designed and only captures the highlights. Clicking on the charts and graphs will take users to related and more detailed reports.

The various visualizations seen on the Power BI dashboard are called tiles. Users pin the tiles to the dashboard from reports. Think of the dashboard as a high-level overview of the underlying reports and semantic models it reflects. Many different tiles can be pinned to a Power BI dashboard, such as a tile from a report, another dashboard, or Excel. Images, videos and more can also be added to the Power BI dashboard.

While Power BI dashboards are good for visualization, they’re hard to make and require customization. That takes time away from more important project tasks. A Power BI dashboard should be helpful, not frustrating. ProjectManager is award-winning project and portfolio management software with automated dashboards that don’t require lengthy and complicated setup and update in real time. Power BI users can even integrate with ProjectManager to deliver project data to Power BI. Get started with ProjectManager today for free.

Power BI Dashboard Pricing

The dashboard functionality in Microsoft Power BI is included within the platform’s overall licensing tiers. Dashboards aren’t sold separately, but the ability to share, collaborate and distribute dashboards depends on the plan you choose. Here’s how dashboard availability aligns with Power BI pricing as of November 19, 2025.

• Free: Dashboards can be created and viewed for personal use, but sharing and collaboration are not included.
• Power BI Pro ($14.00/user/month): Dashboards include full sharing, publishing and collaboration capabilities for teams.
• Power BI Premium Per User ($24.00/user/month): Includes all Pro dashboard capabilities plus advanced features such as larger models and higher refresh rates.
• Power BI Premium Per Capacity (custom pricing): Allows large-scale dashboard distribution, including sharing with external users and embedding dashboards in applications.

Microsoft Power BI Dashboard Features

The dashboard capability in Microsoft Power BI delivers a one-page visual canvas to monitor key metrics at a glance. It allows you to pin visuals from reports and other sources into a unified view, combining on-premises and cloud data for real-time visibility. With interactive visuals, alerts and sharing options, dashboards provide a concise entry point into deeper analytics.

• Single-canvas, one-page dashboard layout.
• Ability to pin tiles from reports, dashboards, Excel and full report pages.
• Combines on-premises and cloud data in one unified view.
• Interactive tiles that update automatically as data changes.
• Alerts and email subscriptions for dashboard tiles.
• Natural-language Q&A box on the dashboard.
• Sharing and collaboration options for dashboards.
• Governance and performance optimization guidelines available.

What Project Management Features Is Power BI Dashboard Missing?

While Power BI dashboards excel at visualizing data, they aren’t designed to perform full project-management functions. Features like task scheduling, resource allocation, workflow approvals or baseline tracking aren’t part of the dashboard experience. Organizations using Power BI for project oversight typically pair it with dedicated project-management tools that provide these operational capabilities.

• No native planned vs actual cost management or cost-baseline tracking.
• No built-in budget-tracking module with re-forecasting or variance analysis.
• No workload analysis engine to manage capacity, resource leveling or assignments.
• No task-level progress-tracking workflows (percent complete, status updates, approvals).
• No integrated scope-tracking or scope-change control capabilities.
• No built-in Gantt scheduling, baseline comparison or schedule-adjustment interface.
• No native risk or issue log management with mitigation tracking.

Microsoft Power BI Dashboard Example

We’ve created a Power BI dashboard that can help you compare estimated costs and duration of project tasks against their actual values. This Power BI dashboard example shows tasks for a construction project. It combines a table, stacked bar charts and numeric card values to help you determine whether your project has been completed on budget and schedule.

Depending on the type of project data, you can use other Power BI data visualization tools such as pie charts, scatter charts, line charts and other types of graphs and custom visuals.

ProjectManager Is the Best Power BI Integration for Project Management

A dashboard for Power BI has a lot of value, but it can be difficult to build. The whole point of a dashboard is to have a simple visual tool to understand complex information. Having to go through a complicated and lengthy process to create one defeats the purpose. ProjectManager is award-winning project and portfolio management software that automatically creates powerful real-time dashboards that integrate with Power BI to import project information with financial data for better decision-making. Power BI isn’t a project management tool. Our software does more than monitor data.

Get your free

Project Dashboard Template

Use this free Project Dashboard Template to manage your projects better.

Get the Template

Use Multiple Tools to Plan, Schedule and Monitor Projects

Unlike Power BI, our software has all the features to plan, schedule and monitor projects. Managers can schedule tasks on robust Gantt charts or the sheet view that link all four types of task dependencies to avoid costly delays, filter for the critical path to identify essential tasks and set a baseline to track actual progress against the planned progress to help stay on schedule.

Teams can execute tasks on powerful task lists or kanban boards to visually manage their workflow and stakeholders can get an overview of the project’s progress on the calendar view. Real-time dashboards monitor the project at a high level and customizable reports provide more detail.

Monitor the Team’s Availability, Workload and Labor Costs

Managing resources delivers successful projects. When onboarding teams, set their availability, including PTO, vacation time and global holidays to streamline assignments. Then use the color-coded workload chart or team page to see who is over or underallocated.

Managers can balance their team’s workload from those pages to keep everyone working at capacity, which improves morale and boosts productivity. Use secure timesheets to help facilitate the payroll process but to also get visibility into how far each team member is in finishing their tasks. That way, managers can see if they’re on schedule and labor costs aren’t negatively impacting the budget.

How to Create a Dashboard in Power BI

Getting the key insights from a Power BI dashboard doesn’t require certification in IT. A Power BI dashboard can be built from one or several reports. This allows users to see the report data that compiles multiple pages on one page. However, a Power BI dashboard can’t be filtered like reports or edited. Follow these steps to build a dashboard in Power BI.

1. Import Data and Choose the Information to Display in the Power BI Dashboard

Start by opening Power BI and from the navigation pane select My Workspace. Click on Get Data at the bottom of that menu. Under files, select Get and find the Excel file and click Import. Power BI will then automatically import that data.

2. Select the Graphs & Charts With Which to Build Your Power BI Dashboard

Many graphs and charts can display data on the Power BI dashboard. Below are some of the more common ones.

• Bar Charts: Standard way to look at specific values across different categories. You can use these to make a Gantt chart in Power BI.
• Pie Charts: Shows the relationship between the part to the whole.
• Area Charts: Line chart with the area between the axis and the line filled in. These emphasize the magnitude of change over time.
• Matrix: Like a table with two dimensions, but easier to display data meaningfully across multiple dimensions.
• Scatter and Bubble Charts: Has two value axes to show one set of numerical data along a horizontal intersection of an x and y numerical value, combining these values into single data points.
• Gauge Charts: A circular arc that displays a single value that measures progress towards a goal.

3. Use Slicers and Filters to Analyze Your Data

Slicers are a user-friendly approach to making simple selections to filter the Power BI dashboard. Filters are displayed along the right side of the report and enable users to apply a set of values and narrow the results displayed on the dashboard.

4. Make and Share Reports With the Team

With the report server feature of Power BI, users can make, share and publish project reports and dashboards. There are also collaborative features that allow users to share these reports and dashboards within their workspaces and everyone in that channel will be notified when a new report is generated.

5. Update the Data in the Power BI Dashboard

To ensure that the dashboard is displaying current data and not outdated, it must be updated. This is done by replacing the old report after updating the report on the desktop. The dashboard will automatically update.

Power BI Dashboard vs. Report

While a Power BI dashboard gets data from the underlying report, the two are different features. A Power BI dashboard is a collection of data that is visually displayed to tell a story in charts and graphs. A report is usually a detailed summary of the large data set as per the criteria given by a user.

Reports are generally multiple pages, dashboards display only the important information from large data sets and are used for quick decision-making. Reports are also embedded with slicers and filters. If the summary table shows only monthly sales, by adding the category field to the slicers, one can select each category individually and see how each category performs across months. Dashboards don’t have this interactivity.

Dashboards can create alerts to email when a specific condition or criteria is met or a limit is crossed. Reports, however, can’t create alerts to email when a specific condition or criteria is met or a limit is crossed. Source data isn’t viewed in the Power BI dashboard because the user only gets single-page information. Reports, on the other hand, can see tables, data sets and data fields in detail. Therefore, both Power BI dashboards and reports are important for monitoring data, they do it differently.

What Are Power BI Dashboards Used for?

A Power BI dashboard is a data visualization tool to make it easier to analyze large data sets. They can import data from an Excel spreadsheet, a CSV file or other formats and the user can choose among a variety of Power BI charts and graphs to make the dashboard and visualize the data more digestibly.

Power BI dashboards are integral to an organization’s business intelligence strategy. They should be purpose-built and designed to analyze data from key data sets. This will help businesses improve their decision-making process. Rather than analysts having to manually compile spreadsheets, using a Power BI dashboard allows them to access, analyze, display and share data on web-based dashboards. Stakeholders can review, draw conclusions and act from the data on Power BI dashboards.

Non-technical users can leverage Power BI dashboards to take complex data and make it understandable and approachable. For example, Chipotle uses Power BI dashboards to create a unified view of their restaurant locations. They can then streamline their analytical processes to identify trends, both positive and negative and even offer predictive insights. Another example is when Charles Schwab helped bank branches create Power BI dashboards to track performance. They tracked customer satisfaction with their products without having to analyze pages of spreadsheets.

Related Power BI and Dashboard Content

For readers who want to learn more about dashboards, below are a couple of blog posts that explore must-have project dashboard tools and a free project dashboard template for Excel that can be downloaded now. Also, there’s a piece on how to make a Gantt chart for Power BI.

• 4 Must-Have Project Dashboard Tools
• Project Dashboard Template (Free Excel Download)
• What Is Power BI? Uses, Features and Pricing
• Power BI Gantt Chart: A How-to Guide With Pros, Cons & Alternatives

ProjectManager is online project and portfolio management software that connects teams whether they’re in the office or out in the field. They can collaborate by sharing files, commenting on the task level and staying updated with email and in-app notifications. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Get started with ProjectManager today for free.

The post How to Create a Power BI Dashboard: Pros & Cons (Example Included) appeared first on ProjectManager.

Both software products are designed for agile project management, though not exclusively. Still, they have features that agile teams use, whether for large or small projects. They also share features that foster collaboration allowing teams to access the software whether in the office, working remotely or in a hybrid environment. They tend to attract industries as varied as marketing, IT, design, operations, financial services and more.

We’ll look closely at each software to see who wins in a Trello vs. Jira bout. First, we’ll define what each one is, what it’s used for, who uses it and its key features. Then we’ll compare the two and see which excels at what and where it lags behind the other.

While Trello vs. Jira fought it out, it became clear that a competitor had them both beaten. ProjectManager is award-winning project and portfolio management software that does what Trello vs. Jira does, but better. It’s a tool that can be used for any methodology due to its multiple project views. For example, project managers can plan on robust Gantt charts that link all four types of task dependencies, filter the critical path and set a baseline to track time, costs and more in real time. Jira can’t do that without costly integrations. Those plans can be shared with teams who can manage their work on kanban boards, like Trello, but also on task lists, which are more powerful than Trello’s to-do lists (not to mention, Trello has no Gantt charts). Plus, calendar views give stakeholders an overview of progress to keep them informed. Get started with ProjectManager today for free.

Trello vs. Jira: Why Should You Choose Trello?

We’ll get into why ProjectManager beats Trello vs. Jira, but to be fair let’s do our due diligence. Now it’s time to take a deep dive into Trello and explore the software and why it’s popular and reasons why it isn’t the top choice of many project management professionals.

What Is Trello?

Trello is project management software that helps teams organize, plan and collaborate on tasks, workflows and projects. It focuses on kanban boards and list making, which makes it an ideal tool for agile teams and kanban workflows. It has a simple and intuitive interface, which makes it a product often chosen by beginners managing lightweight projects.

What Is Trello Used For?

As noted above, Trello is used in agile project management, but can also be used in more traditional project management methodologies. Users have also bought Trello for personal task management as it’s a simple way for individuals to manage tasks, set reminders and meet deadlines. Some use it for client pipeline management, too.

Who Uses Trello?

Trello is used by professionals and individuals alike. Industries that have used Trello to manage their work include realty, mortgage agents and commission-based sales. It has also been used in companies that work in manufacturing, analytics, marketing technology, nonprofits and more.

Trello Key Features

Trello is a simple tool built around kanban boards, helping teams visualize workflows and stay organized. It’s used across industries to track projects, manage tasks and collaborate in real time. From startups to enterprise teams, Trello offers flexible features that scale with your needs. Below is a detailed breakdown of Trello’s key features and how they differ across each pricing plan.

Here’s a more detailed breakdown of Trello’s key features and their availability for each pricing plan.

Trello vs. Jira: How Is Trello Better Than Jira?

Now to the meat of the Trello vs. Jira argument: where does Trello beat Jira? Trello will be the winner for those who need a tool that can support a wider range of teams than Jira can. It is more flexible and suitable for more use cases than Jira.

Trello also offers a simpler approach to task management than Jira and, therefore, is attractive to hybrid team coordination. It’s easy to use and its features aren’t going to get in the way of team collaboration, which makes it a great tool for agile teams managing the sprint process.

Trello vs. Jira: How Is Trello Worse Than Jira?

One place where Trello is worse than Jira is the free version. Both have one, but Trello only offers users 10 boards. Jira has a free version that has unlimited boards, as well as other views, such as backlogs, lists, timelines, calendars and summaries.

While Trello can support a wide range of teams and use cases, Jira offers a more structured tool that supports the complex processes of dev teams. In the Trello vs. Jira match, both have similar features. Trello leans heavily on kanban boards, but Jira offers that and scrum and sprint boards. This makes it an even better agile tool than Trello.

Trello vs. Jira: Why Should You Choose Jira?

Trello has had the spotlight and we’ve seen where it beats Jira. Now, let’s turn our attention to Jira, another project management tool that is popular and shares many of the functionalities and use cases as Trello, but is distinct and deserving of a thorough overview.

What Is Jira?

Jira is a project management and issue-tracking tool teams use to plan, track and manage work. It helps in planning by breaking down projects into achievable tasks, creating milestones and mapping dependencies. It tracks issues, progress and results, while also using visual reporting tools to see the percentage of tasks completed and how work is progressing.

What Is Jira Used For?

Jira is used for various things. For example, it’s used in software development for planning and launching campaigns, tracking bugs and release management. Marketers use it to manage and track requests, while IT professionals use Jira to build creative workflows. It can also be found in design for creating custom processes, operation planning and task organization.

Who Uses Jira?

Jira is used across industries and it’s commonly found in software development, where teams use its core features and agile functionality. IT teams use the Jira Service Desk add-on for incident management, change management and issue tracking. Other departments that use Jira include HR, finance, operations and marketing for task management, approving workflows and changing requests.

Jira Key Features

Jira offers a versatile set of features designed to support teams across software development, IT, operations and beyond. Its tools help manage projects from high-level planning down to the smallest task details. Whether you’re tracking issues, visualizing workflows or automating repetitive work, Jira provides flexibility for teams of any size.

Here’s a more detailed breakdown of Jira’s key features and their availability for each pricing plan.

Trello vs. Jira: How Is Jira Better Than Trello?

Jira wins the Trello vs. Jira battle because of its better range of task management features. Jira has features that Trello doesn’t, such as time tracking, task dependencies and data visualization tools on all its plans. This means better management of more complex projects.

Another feature that Jira offers that Trello lacks is bug tracking, which is why it’s the preferred software for dev teams. It can also track projects across releases and allows users to customize the software to match the needs and goals of their organization.

Trello vs. Jira: How Is Jira Worse Than Trello?

That doesn’t mean Jira gets the crown in the Trello vs. Jira contest. There are ways in which Jira doesn’t match up to Trello. One area that might be surprising, Jira scores less than Trello in terms of security. While both have two-factor authentication, Trello has quest access and Jira doesn’t. Plus, there is a user permissions function available on all Trello plans, but only on paid ones for Jira.

Jira might have a lot of use cases, but they tend to be similar. Trello, on the other hand, is a tool that appeals to a larger section of teams and use cases. That might be because Trello is easier to use than Jira. That’s one of the advantages of not having a huge list of features. Trello is easier to set up and is the preferred software for those simpler tasks and projects.

Trello vs. Jira: Pricing Comparison

But what’s the bottom line? It’s the price that often is the deciding factor when choosing between Trello vs. Jira. Let’s look at the different pricing tiers available for both. Let’s start with Trello, which has a free version, but there are more features with the below-paid ones.

• Free: $0 user/month, billed annually
• Standard: $5 user/month, billed annually
• Premium: $10 user/month, billed annually
• Enterprise: Contact sales for pricing

Now, let’s look at Jira’s price options. There is also a free version of Jira. The other plans are as follows.

• Free: $0 user/month, up to 10 users
• Standard: $7.91 user/month
• Premium: $14.54 user/month
• Enterprise: Contact sales for pricing

ProjectManager Is Better Than Trello and Jira

We mentioned it at the start of this Trello vs. Jira comparison and we’ll say it again: ProjectManager leaves both tools in the dust. For one, Trello doesn’t have a Gantt chart, like our tool. It’s ideal for collaboration on big and small projects and has more in-depth features, such as resource management, analytics and reporting. We beat Jira, too. Even though it has a Gantt chart, it’s not as powerful as ours, which can track all four types of task dependencies. We appeal to a wide range of teams and have automated scheduling and budget management as well as stronger data storage and security. Add customization and notifications and the winner is clear when comparing Trello vs. Jira. But there’s more.

Monitor Project Progress, Timelines and Costs in Real Time

While Jira does have reports and dashboards, they’re not as easy to use as ours. Once a baseline has been set on the Gantt chart, live data is automatically delivered throughout the software. There’s no need for a complicated or time-consuming setup. Our real-time dashboard or portfolio dashboard is ready when needed to provide an overview of time, cost, workload and more in easy-to-read graphs and charts. ‘

Make Project Management Reports In Minutes

For more information, toggle over to reports, which can be generated with a keystroke. Get status and portfolio reports, as well as reports on variance, timesheets and workload. All reports can be filtered to go deep for managers or general for stakeholders. They can also be shared in a variety of formats to keep stakeholders informed.

Related Content

Of course, Trello vs. Jira are only two project management tools. There are dozens of other software products to plan, manage and track work. We’ve reviewed many of them. Below is a handful of the more recent pieces we’ve published on project management software.

• Best Trello Alternatives: Free & Paid Options
• ProjectManager & Trello Integration
• ProjectManager & Jira Integration
• Trello vs Asana: Side-by-Side Comparison
• Trello Kanban Board: Pros, Cons & Alternatives
• Trello Dashboard: Key Features, Pros and Cons
• Jira Kanban Board: Pros, Cons & Alternatives
• How to Make Gantt Charts Using Jira
• Trello Gantt Charts: How to Make a Gantt Chart in Trello

ProjectManager is online project and portfolio management software that connects teams whether they’re in the office or out in the field. It’s ideal for cross-functional teams as it lets them share files and comment at the task level to foster better collaboration. Stay up to date with email and in-app notifications. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Get started with ProjectManager today for free.

The post Trello vs. Jira: In-Depth Software Comparison appeared first on ProjectManager.

The trouble is most people want more than kanban boards, which is Trello’s bread and butter, and they want Gantt charts, which Asana doesn’t have. Yes, Trello has project management features and Asana has a timeline and other tools to help manage tasks and teams. But why use one or even both of these project management tools when there’s one that beats them both at the project management game?

ProjectManager is award-winning software that’s the winner in a contest between Trello vs. Asana because it’s true project management software. It has kanban boards, task lists, calendar views and more, including a Gantt chart, not a glorified timeline. The Gantt chart organizes tasks and shows your project on a visual timeline, but that’s only the start.

It also links all four task dependencies to avoid costly delays, filters for the critical path to identify essential tasks and sets a baseline to track your planned effort against your actual effort. Neither Trello nor Asana can do that, which helps you deliver projects on time and within budget. Get started with ProjectManager today for free.

Trello vs. Asana: Why Should You Choose Trello?

Let’s closely compare Trello vs. Asana. Both are popular work and project management software products, but only one will come out on top. Let’s start with a look at Trello.

What Is Trello?

Trello is a web-based kanban board, list-making application that’s a product of Trello Enterprises, a subsidiary of Atlassian to which it was sold in 2017. It was created in 2011 by Fog Creek Software. The name Trello comes from the word trellis, a type of framework used to support plants. Trellis was the codename for the project. The software immediately gained attention when in the September 2011 issue of Wired magazine it was one of “The 7 Coolest Startups You Haven’t Heard of Yet.” Trello is international, with localized experiences in Brazil, Germany and Spain.

What Is Trello Used For?

In the Trello vs. Asana battle, Trello is a visual tool that focuses on kanban boards. It allows teams to manage different types of projects, workflows and task tracking. It’s designed to manage and collaborate with teams who are working on projects and tasks. Its visual kanban boards are used to organize work, with a drag-and-drop interface. Here are some use cases.

• Basic task creation and management
• Lean task management
• Team collaboration
• Workflow automation
• Integration with other software

Who Uses Trello?

A variety of companies in different industries use Trello, such as Electronic Arts, the Salvation Army and the City of Dallas. In terms of who Trello is made for, it’s teams that want to manage their work and collaborate on a visual board tool. It works best for teams that are smaller than 100 in number and need to track multiple projects. It allows them to visualize that work in different ways. Most Trello users reside in the United States and work in the IT and service sectors.

Trello Key Features

The main feature, of course, is Trello’s kanban boards and cards for visualizing workflow. There are also list views for project management. You can make subtasks within a card and those kanban cards also have checklists, which can be helpful. You can allocate tasks to more than one team member and add deadlines.

There’s an activity log, which is used to keep the team updated on what’s going on and where it is in terms of completion. Trello has a built-in automation called Butler, which can reduce the number of common tasks through automation. The software also integrates with Slack, Google Drive, GitHub, Salesforce and more.

Here’s a more detailed breakdown of Trello’s key features and their availability for each pricing plan.

Trello vs. Asana: How Is Trello Better Than Asana?

The main selling point in the Trello vs. Asana contest is that Trello is a kanban board tool. The kanban system is a popular methodology that’s found in lean management. Trello is more popular for small teams and freelancers because it’s easier to use than Asana. Trello is also faster to get started with and can be set up in minutes.

There are fewer features than Asana, which makes it simple. It also has more integrations. Trello is flexible project management software and, unlike Asana, you can add multiple team members to a task. Its free plan has more features and unlimited users.

Trello vs. Asana: How Is Trello Worse Than Asana?

Asana beats Trello when it comes to visualization options. For example, Trello favors boards, but Asana includes board, list, timeline and calendar views. Not only does Asana have multiple project views, but it’s better at managing multiple projects with its portfolio feature.

There are more features with Asana than Trello, such as automated tasks, work requests and tracking team members’ workload. It has a cleaner, less cluttered interface than Trello, and Asana is better for managing small teams.

Trello vs. Asana: Why Should You Choose Asana?

Trello had its moment in the spotlight in the Trello vs. Asana competition. Now, let’s look into Asana and see what this project management software is all about.

What Is Asana?

Asana is a San Francisco-based software company founded in 2008 by Dustin Moskovitz and Justin Rosenstein. They launched their Asana product in 2012. The two met at Facebook, where Moskovitz was a co-founder and vice president of engineering. Rosenstein created a productivity tool called Tasks while at Facebook. Both left the social platform to form Asana, which was added to Inc. magazine’s Best Workplace list and one of its Best Led companies. Fast Company ranked Asana number 15 on its Most Innovative Companies and Brands That Matter List.

What Is Asana Used For?

Asana is work and project management software that helps establish project timelines and goals. It’s mainly used to track task progress and offers different work views including an inbox, list view, calendar view, board view and more. Here are some use cases in the Asana vs. Trello battle.

• View task and project progress
• Plan sprints
• Integrates with other tools
• Helps achieve successful launches
• Reporting

Who Uses Asana?

Asana is used by professionals from marketing and sales personnel for managing campaigns and customer data to IT people to streamline their projects while staying on top of development milestones and due dates. Human resources departments use it for tracking recruitment, employee performance reviews and the onboarding process. In the creative world, it has been used for organizing ideas and content. Recognizable brand names that use the software include Spotify, Sony Music and Zoom.

Asana Key Features

When comparing Assan vs. Trello, the first thing you’ll notice is its great collaborative features. Most project management software is also a collaboration tool, but Asana has video messaging, a feature that distinguishes them from most others. It doesn’t have a Gantt chart, but instead features a timeline and it has some task dependency tools. There’s also a kanban board view, though it has limited functionality and customization. However, only one person can be assigned to a task.

Asana tries to add fun to work with its Hacks tab. You can add dogs and cats to your dashboard, for example, with a keystroke. It’s a cute distraction, but there are also more practical hacks, such as reducing the amount of notifications you get to avoid a clutter of alerts. Speaking of tasks, you can create recurring tasks to streamline your work. There’s also an advanced search, a filterable task list and status updates to keep you on top of deadlines.

Here’s a more detailed breakdown of Asana’s key features and their availability for each pricing plan.

Trello vs. Asana: How Is Asana Better Than Trello?

If you’re price-conscious, then Asana vs. Trello is a no-brainer. Asana has a free plan that supports unlimited projects, whereas Trello only allows you to have 15 shared boards. Asana also has better reporting features than Trello. Asana has more project views, such as boards, but also list, timeline and calendar views. It’s just a more powerful tool than Trello, with customer fields and dependencies, which will please those who use it to manage projects.

Trello vs. Asana: How Is Asana Worse Than Trello?

If you’re looking to get started fast, then Trello is going to be your pick. Trello is faster to get started with. In fact, your initial setup can take only minutes. Trello is also easier to use because it has fewer features and options. Plus, it has more integrations than Asana. You can also add multiple assignees to a task, which you can’t do with Asana, and its free plan is more generous.

Trello vs. Asana: Pricing Comparison

The deciding factor in the Trello vs. Asana debate is likely going to boil down to price. If you’re going to make a bottom-line decision, then here are the three tiers of subscription offered by Trello. Note that you get more features when you pay more.

• Free: $0 user/month, billed annually
• Standard: $5 user/month, billed annually
• Premium: $10 user/month, billed annually
• Enterprise: Contact sales for pricing

While the free version of Asana is good, you do get more bang for a bigger buck with the paid subscriptions. For example, the Premium plan offers automatic processes. Also, the free tier is only up to 10 users, which makes it great for an individual or small team. If you’re looking for more, then here are your options.

• Personal: $0.00/user/month, billed annually
• Starter: $10.99/user/month, billed annually
• Advanced: $24.99/user/month, billed annually
• Enterprise: Contact sales for pricing

ProjectManager Is Better Than Trello and Asana

Trello vs. Asana, who to choose? If you’re looking for project management software, then the answer is easy: ProjectManager. Its software has similar features, such as automation, recurring tasks, global search and multiple project views. Only ProjectManager’s Gantt chart is better than Asana’s and Trello’s Gantt charts. They have a list, a better kanban board than even Trello and also a calendar and sheet view, the latter if you prefer working in a spreadsheet mode. Not only does it beat Asana vs. Trello at their own game, but has more features, such as risk management to identify and track issues until they’re mitigated, and enhanced data safety. Plus, you can add more than one person to a task.

Use Powerful Resource Management Features

Trello vs. Asana in terms of resource management features is pretty weak. ProjectManager excels at planning, managing and tracking your resources in real time. You can plan human resources and nonhuman resources on the Gantt. When you assign team members, their availability can be set so you can see if they have PTO, vacation time or even if it’s a global holiday when managing remote teams.

Toggle over to the color-coded workload chart and view your team’s allocation. You can then balance their workload right from the chart to keep them working at capacity and productive. Its secure timesheets streamline payroll and also help you manage labor costs while the team page outlines task allocation across projects.

Monitor Progress With Real-Time Project Tracking and Reporting

Most project management software makes you set up their dashboards. Who has the time? Not only does it pull you away from more important tasks, but it can be complicated. ProjectManager’s dashboard is ready when you are with a high-level overview of your project. It automatically gathers real-time data and displays it on easy-to-read graphs and charts that show key performance indicators (KPIs), such as time, cost and more.

For more detailed information, use our reporting tools. It’s easy to generate status and portfolio reports as well as reports on variance, timesheets, workload and more. These reports can then be shared in a variety of formats with stakeholders to keep them updated.

Related Software Content

Deciding on which project management software to use is important. You’ll want to conduct research and make an educated decision. Below are some more articles for you to read and help you choose the right project management tool. Follow the links to features on the best project management software, Microsoft Project alternatives and more.

• Asana vs. Microsoft Project: In-Depth Comparison
• Best Trello Alternatives: Free & Paid Options (2024)
• Best Asana Alternatives of 2024 (Free + Paid)
• Trello Gantt Charts: How to Make a Gantt Chart in Trello
• Trello Dashboard: Key Features, Pros and Cons
• Asana Gantt Chart: A How-to Guide With Pros, Cons & Alternatives
• ProjectManager & Trello Integration
• Trello Kanban Board: Key Features, Pros, Cons & Alternatives
• Trello vs. Jira: In-Depth Software Comparison

ProjectManager is online project and portfolio management software that connects teams whether they’re in the office, out in the field or anywhere in the world. Teams can share files, comment at the task level and stay updated with email and in-app notifications. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Get started with ProjectManager today for free.

The post Trello vs. Asana: Side-by-Side Comparison appeared first on ProjectManager.

However, as project management tools, they both fall short. Asana’s timeline is no substitute for a Gantt chart and ClickUp is more focused on productivity than project management. If you’re looking for project management software, then you’ll want a robust Gantt chart among other project views to give you the flexibility to manage any project how you want.

ProjectManager is award-winning project and portfolio management software that has multiple project views, from kanban boards to task lists, sheet and calendar views, all of which update together in real-time, and a Gantt chart that’s better than Asana’s or ClickUp’s. It’s a powerful project management tool that organizes tasks, links all four types of task dependencies, filters for the critical path to identify essential tasks and sets a baseline to track planned progress against actual progress to help you stay on schedule. Get started with ProjectManager today for free.

Asana vs. ClickUp: Why You Should Choose Asana

Still not convinced? That’s fair. Let’s first take a closer look and compare Asana vs. ClickUp and see where they succeed and where they fail. When we’re done, you’ll be able to make an educated choice as to which is the right project management software for you.

What Is Asana?

To begin with, let’s look at Asana. It’s a popular project management tool that is designed for teams to organize, collaborate, plan and execute their tasks. The San Francisco-based software company is mostly known as a web and mobile work management tool. Founded by Dustin Moskovitz and Justin Rosenstein when they met as employees at Facebook, they started with a productivity tool called Tasks and left Facebook to launch Asana in 2012.

What Is Asana Used For?

Asana is used primarily for work management, but it can be applied to several different workflows where teams can take advantage of its collaborative features.

• Remote work: Great for remote teams that need to work with others who aren’t physically by their side. The software keeps them connected.
• Strategic planning: Managers can use the tool to plan their long-term strategies and goals.
• Work request tracking: It standardizes intake requests and that helps with cross-team work.
• Project management: Teams can track progress and identify issues that are blocking progress as well as collaborate across departments.
• Organization: Companies can stay on track, keep their projects organized and work towards meeting deadlines.
• Agile management: For teams that work in an agile environment, they can track progress on tasks, plan sprints and integrate with third-party apps.

Who Uses Asana?

Asana is popular. It’s a great tool for both professional and personal use. In terms of the latter, it’s used by families to organize their household tasks and individuals who are planning an event, such as a birthday party, anniversary, etc. But how does Asana stand in a business competition between Asana vs. ClickUp?

Like ClickUp, business is its real customer base. Here Asana has some heavy-hitters using their product, from PayPal to Comcast and Harvard University to Slack. These companies tend to use the software for task management more than project management, where they’ll use other apps, though some do use Asana for smaller, less complicated projects.

Asana Key Features

Asana has features that can help with project, task, work and team management. They have a web and mobile app, too. In the battle of ClickUp vs. Asana, the latter has main features, such as kanban boards that visualize workflow, calendars and even a Gantt chart, though it’s more of a glorified timeline.

You can customize workflows and automation to fit your team and company needs. There’s also a list view and messages to foster collaboration. You can also get reporting tools to analyze work and help you identify and resolve issues.

Here’s a more detailed breakdown of Asana’s key features and their availability for each pricing plan.

Asana vs. ClickUp: How Is Asana Better Than ClickUp?

Asana is a simple, intuitive and aesthetically pleasing tool that is ideal for small teams who are doing lightweight work that is focused on task management. There’s also easy workload balancing to keep teams working at capacity.

Looking at Asana vs. Clickup, Asana is more scalable and flexible to help people work on their tasks, cross-team work and organization-wide goals. Asana has an easier learning curve than ClickUp and has many times the native integrations as ClickUp.

Asana vs. ClickUp: How Is Asana Worse Than ClickUp?

The biggest issue project managers will have with Asana is that it lacks a real Gantt chart, which is a fundamental planning and scheduling tool in project management. There’s a timeline, but that’s more of a barebones scheduling tool, which makes many project managers look for Asana alternatives.

Another ding on the software is that there aren’t many data privacy options, which is going to scare off larger, enterprise customers or anyone concerned about security. The limited kanban was already referenced above, but there’s also no ability to track time and that’s a big hole in an otherwise decent tool.

Asana vs. ClickUp: Why You Should Choose ClickUp

Next up, in the Asana vs. ClickUp battle for project management software supremacy, is ClickUp. This product says it’s, “One app to replace them all.” Well, let’s see about that.

What Is ClickUp?

ClickUp was founded in 2016 by Zeb Evans and Alex Yurkowski and is headquartered in San Diego, California. In the matchup between ClickUp vs. Asana, ClickUp, too, is popular with businesses all over the world. It is also a workplace productivity tool that can be used in departments across the organization and for personal work.

What Is ClickUp Used For?

ClickUp bills itself as an all-in-one productivity tool for teams to collaborate, brainstorm, plan and work on process documents to product designs. It is used for work management, from campaign planning to agile workflows. It can be used with virtually any project management methodology, across departments in an organization or industry and can scale as your business grows. ClickUp is used for

• Planning personal and professional projects
• Onboarding teams
• Software development
• Marketing activities
• Service-based business
• Project management offices (PMOs), project management and operations

Who Uses ClickUp?

ClickUp is used by professionals in business settings and individuals who need to manage their personal affairs, renovation projects, etc. As we’ve said above, there are businesses across the globe that use ClickUp to boost productivity and manage work and projects. Some of these customers include the hotel chain Hilton Worldwide, IBM, Spotify, T-Mobile and Netflix.

ClickUp Key Features

ClickUp vs. Asana, focusing on features, ClickUp has a lot of similar features. Both have dashboards to help you see projects at a glance and view progress and track resource allocation. ClickUp is feature-rich, especially in comparison to Asana, with goals, docs and time tracking. In terms of collaboration, there are whiteboards, comments, proofing, email and chat to keep teams in close contact.

All this makes the software ideal for productivity and task organization. It features kanban boards that can be filtered, sorted and saved. There’s also a list view to visual hierarchy all your work. It has task automation, subtasks and checklists as well as workload, calendar, timeline and many other project views.

Here’s a more detailed breakdown of ClickUp’s key features and their availability for each pricing plan.

ClickUp vs. Asana: How Is ClickUp Better Than Asana?

You’ll want to choose ClickUp if you need more than a simple project or task management app, like Asana. For one, ClickUp has advanced customization allowing users to adjust layouts. It also has more features, which is going to help you manage projects better and allow users to ditch other tools they might subscribe to. There is also automation available in all tiers, even the free plan.

Even in the Asana vs. ClickUp collaboration comparison, ClickUp comes up on top, with whiteboards, commenting, proofing and more. Unlike Asana, ClickUp has more task display views, such as box, Gantt, mind maps, etc. ClickUp has better customer support, even 24/7 support for its free plan, which has everything most teams will need for their work. However, ClickUp has a steeper learning curve, is less intuitive and is easier to set up than Asana.

ClickUp vs. Asana: How Is ClickUp Worse Than Asana

ClickUp is a productivity tool, which is fine, except if you’re looking for project management software. The software is great for the team member or employee who is looking to work more efficiently, but project managers will find little use in delivering their projects on time and under budget with this tool.

Why is that? ClickUp is lacking in reporting, portfolio and resource management features. Those are pretty essential items. While there’s a mobile app, it’s also limited, as is the software’s ability to customize. Yes, there are a lot of features, but many of them are poorly designed, don’t work well, or require integration.

Asana vs. ClickUp: Pricing Comparison

Sometimes it just boils down to cost. If you’re only looking at the bottom line, here are the pricing tiers you can expect from Asana, which does have a free version, but with very limited features.

• Personal: $0.00/user/month, billed annually
• Starter: $10.99/user/month, billed annually
• Advanced: $24.99/user/month, billed annually
• Enterprise: Contact sales for pricing

Let’s look at ClickUp’s pricing structure to help you make a price-conscious decision.

• Free plan: $0/user/month, billed annually
• Unlimited: $7/user/month, billed annually
• Business: $12/user/month, billed annually
• Enterprise: contact sales

ProjectManager Is Better Than Asana and ClickUp

If you’re looking at Asana vs. ClickUp, the former is good for those new to project management, who want a simple tool for a small team, while the latter is great if you don’t want to pay for an app, prefer robust collaboration and value customization. But if you want all that and more, ProjectManager replaces both Asana and ClickUp as flexible and customizable project management and portfolio management software.

Related: Asana vs ProjectManager: Which Software is Better for Managing Projects?

This software has Gantt charts, kanban boards, task lists, sheet and calendar views that do more than Asana and ClickUp, but also have workflow automation with task approval settings to ensure only quality moves forward. There are industry-focused templates to help you get started and risk management tools to allow you to identify and track issues until they’re resolved.

More & Better Resource Management Features Than Asana or ClickUp

An essential part of managing a project is resource management. ProjectManager does more than either Asana or ClickUp. First, you can set the availability of your team to make it easier to assign them tasks by noting PTO, vacation days and also global holidays for remote teams.

To monitor resource allocation, go to our color-coded workload chart, which makes it easy to see who has been assigned too many tasks. Then you can balance your team’s workload right from the chart. Secure timesheets help you manage labor costs and our Gantt chart software control both human and nonhuman resources to help you deliver your projects on time and within budget.

Wider Variety of Portfolio Management Tools

When you’re managing more than one project at a time, you need robust software, which Asana and ClickUp aren’t going to provide. But ProjectManaager has powerful portfolio management tools to help with your program or portfolio of projects. You can view all your projects on our roadmap, which is like the Gantt chart, but shows you every project together on a visual timeline.

There are project and portfolio dashboards that capture real-time data automatically and display them on easy-to-read graphs and charts that show project metrics, such as time, cost, workload and more. Unlike lightweight tools, its dashboards don’t require lengthy and complicated setups. They’re ready when you are. Plus, you can create customizable status and portfolio reports as well as reports on timesheets, variance and more to make more insightful decisions.

Related Software Content

If you want to learn more about ProjectManager and how it stacks up against other project management software, follow these links to articles on the best project management software, Asana alternatives and ClickUp alternatives.

• Best Project Management Software: Rankings, Reviews & Comparisons
• 16 Best Asana Alternatives of 2024 (Free + Paid)
• Asana vs. Microsoft Project: In-Depth Comparison
• Best ClickUp Alternatives: Free & Paid Options Ranked 2024
• Asana vs. Monday: In-Depth Software Comparison
• ClickUp vs. Monday: In-Depth Software Comparison

ProjectManager is online project and portfolio management software that connects teams, whether they’re in the field, at their desks or anywhere else. They can share files, comment at the task level and stay updated with email and in-app notifications. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Get started with ProjectManager today for free.

The post Asana vs. ClickUp: In-Depth Software Comparison appeared first on ProjectManager.

It’s difficult. Asana vs. Monday are both similar project management tools. They have features, such as project tracking, workflow automation and other standard project management software features. Let’s look at those features, pricing and other comparisons between Monday vs. Asana.

Of course, you can have the best of both worlds, with more powerful features and at a price point that fits your budget. ProjectManager is award-winning project management software with workflow automation and task approvals to keep up the quality of your outputs, and it has project tracking for cost, time and resources, all with real-time data so you can make more insightful decisions.

ProjectManager’s Gantt chart leaves the competition behind, with all four task dependencies to avoid delays, filtering for the critical path to identify essential tasks and a baseline to track planned progress and costs against your actual progress and costs. Get started with ProjectManager today for free.

Asana vs. Monday: Why Should You Choose Asana?

Not convinced that ProjectManager is a superior project management tool? Fair enough. Let’s put Asana vs. Monday to the test. First, we’ll put the spotlight on Asana.

What Is Asana?

Asana is an online project management software that has project management and task management features. The San Francisco-based company prides itself on work management, which helps users organize, track and manage their work. It’s been around since 2008 and is designed for team collaboration.

Asana Pricing

• Personal: $0.00/user/month, billed annually
• Starter: $10.99/user/month, billed annually
• Advanced: $24.99/user/month, billed annually
• Enterprise: Contact sales for pricing

Asana Reviews

• G2 review: 4.4/5
• Capterra review: 4.5/5

Highlighted Positive User Reviews

• “Asana is a strong choice for teams that need structure and visibility in their workflows. It’s flexible enough for different types of projects and has helped us stay organized.” Katie S – From Capterra
• “Three months ago, our team transitioned from paper checklists and endless email threads to Asana, and the impact has been transformative.” Alabama B – From G2
• “The UI of the application is user-friendly, and it helps to identify what we are looking for with minimal effort.” Nush N – From G2

Highlighted Negative User Reviews

• “Asana can have its navigational challenges. There are a lot of aspects of Asana that take time and effort to learn. These components are not always intuitive.” Luke E – from Capterra
• “Can get a little bit overwhelming with too many tasks and notifications. Sometimes it feels like more work just managing the work.” Umut Ö – From Capterra
• “After our trial ended, our entire project panel was locked, with no clear notice or fallback option. We couldn’t access anything, not even to remove paid features. This brought our entire workflow to a halt.” Himanshu T – from G2

What Is Asana Used For?

That’s the high-level view of the product, but in the battle of Asana vs. Monday, what is Asana being used for?

• Work management system that helps users by breaking down large projects into smaller, more manageable tasks
• Track your project and tasks to show progress
• Connect teams so they can better collaborate

Related: Best Asana Alternatives: Free & Paid Options Ranked

Who Uses Asana?

In the contest of Monday vs. Asana, both have a large customer base. Asana is used by teams at companies such as Amazon, Google, Deloitte and many others. However, they’re not necessarily using them for project management, which is a distinct discipline that requires a suite of features that Asana doesn’t have. Yes, they have some project management tools, but they’re mostly a work management tool that connects teams and tracks their work.

Asana Key Features

Let’s look at those features. Asana has something called My Tasks to plan your work. It’s a to-do list that you can prioritize. There’s also a list view, which is a grid-like board structure to help teams collaborate on work. Asana also has workload features to view the team’s bandwidth, calendars to see tasks and reporting features. There’s also a dashboard to view progress on real-time charts. Asana has Gantt charts, though not very powerful ones, kanban boards and calendars to view your work.

Asana vs. Monday: How Is Asana Better Than Monday?

That’s a fair overview of Asana, but why would you choose it over Monday? Asana is simplistic, intuitive and has a pleasing-to-look-at interface, which is great for smaller teams that have lightweight work to manage. It has task reminders and workload balancing is easy.

All plans offer unlimited storage. There are custom task templates. If you’re only going to 15 or fewer users, there’s a free plan you can use. It has a free trial for its premium edition. It offers over 200 integrations, which is far more than Monday.

Here’s a more detailed breakdown of Asana’s key features and their availability for each pricing plan.

Asana vs. Monday: How Is Asana Worse Than Monday?

In the battle of Asana vs. Monday, it’s Monday that is going to attract those who are looking at costs first. While both have limited free plans, Monday has twice the number of pricing tiers. Monday also has more capabilities beyond simple project tracking.

There are workflow features that serve finance, project management, marketing, creative and design processes, IT, operations, sales, construction and HR. While both have many integrations, if customers have a problem, Monday has better customer support. It’s generally a more robust software than Asana.

Asana vs. Monday: Why Should You Choose Monday?

Asana had its chance to shine in the Asana vs. Monday bout. Now, it’s Monday’s turn to shine. Let’s see what Monday has to offer in the Asana vs. Monday contest.

What Is Monday?

Monday is another online platform that offers project management tools. It’s been around since 2014 and specializes in work management. Just like Asana, it bills itself as project management software, but in reality, it’s built for work management and collaboration. However, it has broadened its scope to include customer relationship management, software development, human resources, marketing and more. It, like Asana, is a project management tool that’s best when used by small teams for lightweight projects.

Monday.com Pricing

• Free: $0/user/month, up to 2 users
• Standard: $12/user/month, billed annually
• Pro: $19/user/month, billed annually
• Enterprise: Contact sales for pricing
• 3-seat minimum

Monday.com Reviews

• G2 review: 4.7/5
• Capterra review: 4.6/5

Highlighted Positive User Reviews

• “Monday.com is a project management app that I genuinely look forward to using every day because it makes creating tasks and tracking progress really easy to do.” Jonathan B – From Capterra
• “The system takes a little getting used to, but once everyone is onboard, they can’t work without it and use it daily.” Juan S – From G2
• “A great way to track items for payroll. We use it to track our to-do’s for payroll and are able to give access to others so they can add items to our boards for each pay period and can attach any documents we need as back up for the request.” Amy M – From G2

Highlighted Negative User Reviews

• “I think it’s more suitable for very small businesses or scenarios where deep detailed resourcing/planning are not needed.” Jack C – from Capterra
• “The automations and 3rd-party integrations are not very intuitive. It is difficult to know how to manage the set-up options.” Katie E – From Capterra
• “As projects grow more complex, boards can become cluttered, making navigation less seamless. The pricing structure can also be a challenge for smaller teams, as some features require upgrading to higher-tier plans.” Nic J – from G2

What Is Monday Used For?

Monday can be used in a lot of different industries. It has workflows for project management. That is, you can use it to:

• Plan and track projects if those projects aren’t too big and complicated
• Set deadlines, assign tasks and resources
• Monitor progress and track project metrics
• Track leads and customers, manage the sales pipeline and more
• Help teams plan and track sprints, manage their backlog and collaborate
• Useful for onboarding new employees, managing records, monitoring performance and helping implement training programs

Related: Best Monday.com Alternatives: Free & Paid Options Ranked

Who Uses Monday?

Asana vs. Monday shares many big players in the business world as customers. For example, large corporations, such as Time Warner, Discovery Communications and Rockstar Games.

Anyone looking for flexibility for work management will use Monday vs. Asana as Asana has more granular task management tools. Those who need help completing basic tasks will use Monday. It’s also used by people who need to stay connected and collaborate whether in the same office or remotely.

Monday Key Features

Monday has many of the same features as Asana. Both have workflow automation, collaborative tools and integrations, though Monday has far fewer integrations than Asana. It’s especially attractive to those users who prefer a spreadsheet view, similar to Excel, which they are probably familiar with.

There are dashboards to help you analyze and report on data and features that are helpful for efficient communication. Monday has a Gantt chart, but it’s not powerful enough, especially if you need to link dependencies. They also have time tracking, kanban boards and resource management features.

Here’s a more detailed breakdown of Monday’s key features and their availability for each pricing plan.

Related: Monday.com Gantt Chart: How to Make a Gantt Chart With Monday.com

Asana vs. Monday: How Is Monday Better Than Asana?

In the battle of Asana vs. Monday, the choice isn’t immediately clear. Both project management software products have similar features, but some differences would make a user choose Monday over Asana. Both are popular with customers, let teams plan workflows, automate tasks and track projects and tasks.

Monday, however, has the flexibility to serve many different industries. Monday requires less setup than Asana, with more project templates, including some for marketing and software development, and customer support.

Asana vs. Monday: How Is Monday Worse Than Asana?

Monday loses to Asana when it comes to task management. Asana might not have as many features for managing tasks, but it’s more focused and you can do everything you’d need to do with only the free version.

While Asana vs. Monday is a tie in terms of integrations, Asana is the winner when it comes to usability. It’s an easier software to learn and use than Monday. Also, if you’re using the free version of Asana you can have up to 15 users, while Monday offers only two. Asana also has unlimited free storage.

Asana vs. Monday: Pricing Comparison

Asana is a bit more expensive than Monday. If you’re only looking at the bottom line with Monday vs. Asana, then you might not want to go with Asana. But the price difference isn’t great and if you like the good-looking user experience and features, then Asana is your winner.

• Personal: $0.00/user/month, billed annually
• Starter: $10.99/user/month, billed annually
• Advanced: $24.99/user/month, billed annually
• Enterprise: Contact sales for pricing

In the Asana vs. Monday price war, there’s a clear winner. Monday is cheaper. But considering you have to have a three-seat minimum, that might not always be the case. Still, price is price, and the following are the prices for the various tiers of subscriptions offered by Monday.

• Free: $0/user/month, up to 2 users
• Standard: $12/user/month, billed annually
• Pro: $19/user/month, billed annually
• Enterprise: Contact sales for pricing
• 3-seat minimum

ProjectManager Is Better Than Asana and Monday

If you expand Asana vs. Monday to include ProjectManager, well, then you’re in a different ballpark. ProjectManager is real project management software. A lot of competitors offer Gantt charts and kanban boards, but there are differences. ProjectManager’s Gantt charts and kanban boards are more powerful and have more features than other software.

Some Gantt charts track fewer details about tasks, they’ll only track task names and due dates. ProjectManager’s Gantt chart has lots of columns that allow users to track resource utilization, costs, percentage complete and more. Some kanban boards are limited, or won’t allow users to share files or messages. ProjectManager does.

Use Resource Management Features That Outperform Asana and Monday

Real project management software is going to have robust resource management features. In the contest of Asana vs. Monday, neither comes close to ProjectManager, which allows users to set the availability of their team to make assignments easier. That includes PTO, vacation and global holidays for remote teams. Then you can toggle over to the workload chart to view your team’s allocation and balance their workload to keep everyone working at capacity and more productive.

Real-Time Tracking With Project Dashboards and Reports

There’s more than one way to monitor your resources as well as your progress and performance. If you’re looking for a high-level view, use the live dashboard that automatically collects real-time data and displays it on easy-to-read graphs and charts. You can quickly see time, costs, workload and more to stay on schedule and within budget.

For more information, use our customizable reports. You can quickly generate status and portfolio reports, as well as reports on variance, timesheets and workload. Plus, all reports can be shared in a variety of formats to share with stakeholders and keep them informed.

Asana vs. Monday ties in with their risk register templates, but ProjectManager has real risk management features that allow you to set the likelihood of an issue arising and the impact it can make on your progress. Asana has time tracking, but neither Asana vs. Monday has secure timesheets that streamline payroll and provide a window into labor costs and more.

In addition to these robust project management features, ProjecManager allows users to easily import Microsoft Project Plan files (MPP files), Excel files and CSV files so they can seamlessly switch from Asana and Monday.com.

Related Content

You’re starting to see that ProjectManager is a superior project and portfolio management software, but if you want more proof, then take a look at the many related articles on the best project management software, Asana alternatives, Monday alternatives and many more.

• Best Project Management Software: Rankings, Reviews & Comparisons
• Asana vs ProjectManager: Which Software is Better for Managing Projects?
• Monday.com vs. ProjectManager: Which Is Best for Project Management?
• Asana vs. Microsoft Project: In-Depth Comparison
• Asana vs. ClickUp: In-Depth Comparison
• Asana Dashboard: Key Features, Pros and Cons

ProjectManager is online project and portfolio management software that connects teams wherever they work, in the office, out in the field or anywhere in between. They can share files, comment at the task level and stay updated with email and in-app notifications. Join teams at Avis, Nestle and Siemens that are using our software to deliver successful projects. Get started with ProjectManager today for free.

The post Asana vs. Monday: In-Depth Software Comparison appeared first on ProjectManager.

To find out, let’s define what Microsoft Lists is, look at its features and explore how to use MS Lists. We’ll also get into details about pricing and plans, pros and cons and how Microsoft Lists compares to other products by Microsoft.

What Is Microsoft Lists?

MS Lists grew out of SharePoint lists and facilitates tracking and organizing tasks. Project teams use it both personally and professionally. It seeks to present complex information in a clear and easily digestible format by displaying it in lists, grids and calendars.

Microsoft Lists claims to be a simple app to use, creating lists easily and quickly with templates. It promises the flexibility to keep everyone in sync with alerts. Some integrations connect Microsoft Lists to Microsoft Teams and other MS products. It’s included in the Microsoft 365 suite.

Microsoft List isn’t for everyone. It might serve personal use, but for managing a project it falls short. ProjectManager is award-winning project and portfolio management software that has a list view, but also Gantt charts for managers to schedule works, kanban boards for teams to manage workflow and calendar views for stakeholders to get an overview of the project. Even our list view is more robust, allowing for collaboration, assignments, due dates, tags, filters, attachments, subtasks, recurring tasks, automation and track work in real time. Get started with ProjectManager today for free.

Microsoft 365 Pricing Plans

• Microsoft 365 Family (Home – 1 to 6 users): US $129.99/year
• Microsoft 365 Personal (Home – 1 user): US $99.99/year
• Microsoft 365 Business Basic: US $6.00/user/month (annual subscription)
• Microsoft 365 Business Standard: US $12.50/user/month (annual subscription)
• Microsoft 365 Business Premium: US $22.00/user/month (annual subscription)
• Microsoft 365 Apps for Business: US $8.25/user/month (annual subscription)
• Enterprise plans (example): – Microsoft 365 E3 starts at US $33.75/user/month (annual)

Microsoft Lists Views

Microsoft Lists supports multiple views so your team can visualize list items in ways that make sense for the work. Here’s a refreshed list of views that you may not have covered yet:

• List (Standard/Default) View: Displays items in a traditional tabular list with columns, like a classic spreadsheet-style list.
• Compact List View: A condensed version of list view, showing more rows with less spacing.
• Grid (Quick Edit) View: Allows inline editing of multiple items, moving columns, and bulk updates, making rapid edits easier.
• Gallery (Card) View: Displays each item as a card with configurable layout, useful for visually browsing items that include images or highlighted fields.
• Tiles View: Similar to Gallery but oriented for visually larger or image-rich cards; available under view options.
• Calendar View: Displays items by date (with a chosen start-date and end-date field mapped) in month, week, or day format — ideal for deadline or event tracking.
• Board (Kanban) View: Lets you group items into columns (for example by status or stage) and move items between columns — great for workflow or agile-style tracking.
• Custom Views (Filtered/Grouped/Sorted): You can build views with custom filtering, grouping, and sorting logic based on your columns.
• Formatted Views (Conditional / Row / Card Formatting): Apply view formatting (e.g., highlight rows, alternate colors, or custom card layouts) to tailor how items appear.

Note: The availability of some view types may depend on your Microsoft 365 tenant settings or list template. When creating a new view, you can usually pick a view name, “Show as” type (List, Calendar, Gallery), and then choose fields.

Microsoft Lists Features

Here are key features of Microsoft Lists that show how it competes in the space of information tracking and light project/work management:

• Templates & List Creation: A gallery of ready-made templates (e.g., issue tracker, asset manager) allows teams to get started quickly.
• Flexible Column Types & Metadata: Add different column types (choice, date/time, people, image, etc.) so your list items capture structured information.
• Views & Formatting: Change how your list is viewed and apply conditional formatting or custom layouts to highlight important items.
• Collaboration & Sharing: Integrates with Microsoft Teams, SharePoint, and OneDrive. You can share lists with colleagues, work together in real time, and track who’s working on what.
• Rules & Automation: Set rules and connect with Power Automate or Power Apps to build workflows and automate list-based processes.
• Mobile & Multi-Platform Access: Access Lists via the web, within Teams, or through mobile apps to edit and update items on the go.
• Integration Across Microsoft 365 Ecosystem: Works seamlessly with SharePoint, Teams, and Outlook, leveraging your organization’s Microsoft infrastructure.
• Attachments, Images & Rich Content: Attach files or images to list items, include rich text in item details, and make the list more than just rows of data.
• Branching Forms & Data Collection: Built-in forms with conditional logic or branching improve how data is captured and allow dynamic questions.
• Favorite & Reuse Lists: Favorite frequently used lists for quick access, or duplicate existing ones to speed up setup.
• Performance & Large Data Handling: Supports indexing of columns for large lists, filtering, paging, and usability even when many items are stored.
• Guest & External Sharing: External guests can access shared lists if allowed by your organization’s settings.
• Audit & Versioning: Since Lists is built on SharePoint, it benefits from versioning, history, and audit capabilities.
• List Item Comments / Conversations: Add comments, @mention colleagues, and discuss items directly within the list for context-rich collaboration.

What Is Microsoft Lists Used For?

Microsoft Lists is a lightweight task and information management tool designed for users who want to organize work, track progress, and share updates without the complexity of advanced project management software. It’s ideal for small teams or individuals who need to manage simple projects, track assets, issues, events, or routines in an easy, spreadsheet-like format. Built into Microsoft 365, Lists integrates seamlessly with apps like Teams, SharePoint, and Outlook, allowing users to collaborate, automate workflows, and receive notifications when items change. Unlike Microsoft Project or Planner, which are geared toward scheduling, dependencies, or portfolio tracking, Microsoft Lists focuses on flexibility and simplicity. Users can customize columns, apply rules, and visualize data in list, calendar, gallery, or board views—all within a familiar Microsoft interface. It’s best suited for everyday coordination, where clarity and accessibility matter more than full-scale project control.

Pros and Cons of Microsoft Lists

MS List is a simple database tool. As we detailed, it can help organize tasks, collaboration and other things, but it’s not a one-stop shop. It’s especially less than useful in managing projects. But that doesn’t mean it’s without merits. Let’s look at the advantages and disadvantages of using Microsoft Lists.

Pros of MS Lists

• Simple tool that allows users to quickly create and track lists without needing technical expertise or database knowledge.
• Views information in different contexts, such as grid, gallery or calendar views, making it easier to visualize work in multiple formats.
• Can share a list with team members and control permissions so everyone can collaborate and update data in real time.
• Add images, links and files directly to list items, providing richer context and reference material for tasks or records.
• Track list activities with version history and alerts, so users can monitor changes and stay informed about updates.
• Use built-in templates for common scenarios or create fully customized lists tailored to specific business processes.
• Create a new list by importing an existing Excel document, making it simple to migrate structured data into the app.

Cons of MS Lists

• Limited views available, with no kanban board or timeline options, which restricts flexibility compared to dedicated project tools.
• For all its simplicity, MS Lists still has a learning curve, especially when configuring views, permissions and advanced settings.
• There’s no automation built into Lists, so repetitive workflows require Power Automate or external tools to function effectively.
• Lacks robust integrations outside the Microsoft 365 ecosystem, making it harder to connect with third-party platforms.
• No dashboard or advanced reporting features, which limits the ability to analyze trends or generate detailed summaries.
• No resource management tools such as workload tracking, scheduling or allocation across team members.
• No timesheets, cost tracking or other features necessary for managing teams and monitoring overall project performance.

How Does Microsoft Lists Compare to Other Microsoft Software?

MS Lists is part of a larger suite of Microsoft products. But is it a unique application? How does it compare to some similar software that Microsoft makes? Let’s look at how Microsoft Lists compares to three MS products: Microsoft Planner, SharePoint Lists and Microsoft Teams Lists.

Microsoft Lists vs. MS Planner

Both Microsoft Lists and Microsoft Planner are lightweight project management tools. MS Planner has more project management features to manage tasks, such as kanban boards, while MS Lists is more flexible and customizable. Neither tool is a real project management software with a full-service solution that includes resources, cost tracking, etc. While Planner is better for visual task tracking and assigning work, Lists provides more versatility to manage a wide variety of structured data such as inventories, logs and issue tracking. Organizations often use both together, combining Planner’s task management strengths with the customization of Lists.

Microsoft Lists vs. SharePoint Lists

These two Microsoft software products are basically the same. Microsoft Lists displays lists from the SharePoint site and allows users to connect directly to the lists without having to browse to find them through the SharePoint site. MS Lists is easier to use than SharePoint, which was Microsoft’s answer to collaboration, though many users were unhappy with its functionality. Microsoft Lists is essentially a modern, standalone interface for the same SharePoint lists, making them more accessible through mobile and Teams, while SharePoint remains tied to site-based content management. This makes Lists more approachable for everyday users.

Microsoft Lists vs. Microsoft Teams Lists

Again, with MS Lists, users can create, manage, assign and track lists. Tasks in Microsoft Teams show the user all their tasks within Microsoft Teams. It centralizes all the tasks that are assigned to a user in the Microsoft Planner and one’s personal to-do list in one place. While Teams emphasizes personal and group task management, Lists offers a more customizable database that can be added as a tab in a channel. This lets users design specific tracking systems directly inside Teams, giving flexibility beyond simple tasks and enabling a wider range of use cases across collaborative workspaces.

ProjectManager Is the Best MS Lists Alternative

Why use Microsoft Lists for project management? It’s only going to frustrate managers and their teams. It’s a fine tool for simple list-making, but a project is not a glorified to-do list. Project management organizes tasks, workflows, resources and monitors progress and performance to ensure that projects stay on schedule and don’t go over budget.

ProjectManager is award-winning project management software that has a better list view than MS Lists, plus multiple project views and also manages resources, tracks labors costs and provides a high-level overview of the project with reporting tools for more insightful decision making.

Use Multiple Task, Project and Workflow Management Tools

Projects need more than a list to deliver success. Our software has multiple tools, such as Gantt charts that schedule tasks, link dependencies, filter for the critical path and set a baseline to track planned effort against actual effort in real time. Teams can use the list view or kanban boards to visualize their workflows, which can be customized and even automated, with task approval settings to ensure only quality deliverables move forward. There’s also a calendar view that gives stakeholders an overview of the project in broad strokes.

Manage Resources and Track Costs

Another thing users can’t do with Microsoft Lists is manage resources or track costs. When onboarding teams to ProjectManager, their availability can be set, such as PTO, vacation time and global holidays, which streamlines the assigning process.

Then go to the color-coded workload chart or visit the team page to get an overview of everyone’s allocation. From there, balance the team’s workload to keep them working at capacity. Costs, workload and more can be viewed either on the real-time dashboard or portfolio dashboard and reports. Labor costs can be monitored using secure timesheets that help with payroll, but also provide visibility into how far each team member has gone in completing their tasks.

How to Use Microsoft Lists

Now that we understand what Microsoft Lists is and explored some of the features that make it a useful project tracking tool, let’s learn how to use it. Follow the steps below to create a list, customize it, share it, automate it, and monitor it.

1. Create a New List

• From Microsoft 365 web, select the app launcher and click “Lists.” You can also access it from a SharePoint site or within a channel in Microsoft Teams.
• Choose “+ New list.” Then decide whether to start blank, from an existing list, from Excel or CSV, or use a built-in template.
• Enter a name, description, icon, and color for the new list. Choose where to save it (My Lists or a SharePoint site), then click “Create.”
• Add your first items by clicking “+ Add new item,” or use “Edit in grid view” for bulk data entry.

2. Customize Columns & Views

• Click the column header arrow and select “Column settings” to hide, show, move, or delete a column, or to add a new one. Choose from column types such as text, number, choice, person, or date.
• Create or modify views to display your data the way you prefer. Options include Grid, Calendar, Gallery, or Board (Kanban-style) views.
• Apply conditional formatting, row highlights, or custom card layouts to make important information stand out.

3. Share & Collaborate

• Save your list in a SharePoint site for team access, or add it as a tab in a Teams channel for in-app collaboration.
• Use the list’s “…” (more options) menu and select “Share” or adjust permissions under “List settings” to control who can view or edit.
• Add comments to list items, use @mentions to notify teammates, and attach files or images for richer collaboration.

4. Automate & Integrate

• Use built-in Rules to trigger notifications or connect your list with Power Automate and Power Apps for more complex workflows.
• Integrate with Teams to view and update list items directly within your team’s workspace.
• Export data to Excel or use Power BI to create dashboards and visualize list information.

5. Monitor, Maintain & Evolve

• Regularly review and adjust your views, filters, and formatting to keep the list relevant and organized.
• Manage permissions, version history, and access levels from the List Settings menu, especially for sensitive data.
• Archive old lists or create new ones from existing templates to reuse structures for future projects.

Related Microsoft Content

Microsoft has many products for planning, projects and more, but they’re far from a dominant force in project management. They’re popular, it’s true, but they might be resting on their laurels. Let’s look at some recent blog posts that review Microsoft products and whether they live up to the hype.

• Microsoft Planner: Pros, Cons and Alternatives
• Microsoft Project Online: Pros, Cons and Best Alternatives
• What Is Microsoft Teams? Uses, Plans, Features & Pricing
• What Is Microsoft Project? Uses, Features and Pricing
• Microsoft Project Viewer – View & Edit MPP Files Online

ProjectManager is online project and portfolio management software that connects teams whether they’re in the office, out in the field or anywhere else. They can share files, comment at the task level and stay updated with email and in-app notifications. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Get started with ProjectManager today for free.

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